Things to Keep in Mind during Lotus to SharePoint Migration

Lotus Notes, a prominent application development platform, became popular in the 90s. Most of these platforms helped in catering to the varying demands of the departments. The rapid development of the platforms led to the production of a variety of applications that were implemented without proper governance. Eventually, this led to the necessity of migrating from Lotus to SharePoint.

Now, the switching from Lotus Notes to SharePoint can be carried out using various paths. The precise ways and the process revolving round the migration needs to be considered to allow this to be successful. Here is a list of few ways of migration from Lotus applications to Microsoft SharePoint.

Things to Keep in Mind during Lotus to SharePoint Migration
Migration of Standard Lists:
This is the first point that needs to be taken into account. SharePoint, at the time when it was designed, came with several templates designed to execute precisely the same job as the numerous Lotus Notes’ mostly used standard application templates. The templates include task lists, calendars, discussion databases, contact lists and more. The basic functionality is same in spite of slight differences between the interfaces.

Migration of Custom Lists: Very much like the standard lists, the most essential thing to be considered while migrating from custom applications to custom lists is that of mapping all the database fields of the Notes to the suitable custom list columns.

Migration of Document Libraries: When it comes to Libraries, there are many things common between Lotus Notes and SharePoint with slight variations. The documents are actually binary files with several associated data properties. Considering this, the binary files attachments should be extracted and put in the library. This needs to be done during the Notes database migration.

Conversion of Microsoft Word: There is no denying the point that Microsoft Office, which is the dominant standard for creation of documents, integrates closely and effectively with the SharePoint libraries apart from being easy to handle. Now, the integration of Lotus Notes and SharePoint enables building of powerful applications. Additionally, users have the option of opening, editing and saving documents from the libraries without any hassles whatsoever.

Conversion of PDF: For businesses that have large amounts of Notes Databases incorporated with rich ext documents, PDF is the most suited platform for switching. Searching of PDFs in SharePoint requires installation of a free add-on from Adobe. PDF conversion leads to a satisfactory user experience, which may not, however, be as good as the one offered by Microsoft and SharePoint integration.

Conversion of InfoPath: InfoPath is considered an essential tool for switching for certain reasons. The applications might include complicated data structures, disabling them from getting stored in a list. The applications, on the other hand, encompass complex form designs along with ranges of difficult features.

Use of Document Sets: Document Sets come up as an essential way of storing several related files in a single and logical document group. This is like storing the entire thing in a single folder. In a document set, one can version, approve as well as secure the files while also presenting them in a usable and versatile interface.

Web Part Pages Migration: Web Part Pages Migration is the best option for exercising extra control over the manner in which the various elements in the web page are placed.

Migration of Publishing Pages: The reason behind this is precisely the same as Web Part Pages Migration. The only difference is that publishing pages require separate visual layout and styling from the authors of the content.

Migration of Wiki Pages: Creating a new page in SharePoint from the create menu leads to the wiki page. Now, wiki is the most popular page type when it comes to migrating Notes content. It is easily doable with proper migration tools.

Keeping these issues and their solutions in mind would assist you in getting a successful sharepoint site migration done from Lotus Notes to SharePoint.

We provide SharePoint porting services. If you would like to talk to one of our certified SharePoint developers, please get in touch with us at Mindfire Solutions.

Interoperability between Java and SharePoint 2013

Every time a software company brings out a new technology or product in the market, the focus is directed towards the endeavor of catering to the demands of users/customers concerning a specific functionality. Owing to such a need, companies often take route to creating an all – inclusive administrative solutions with the aim of selling a complete package. However, it must be noted that all documents and data created within the system often holds onto an importance, which reaches beyond commercial lifetime of a particular application of creation.

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Now, introduction of SharePoint 2013 has brought into fore the prospect of an effortless integration between a particular application and other external systems that has been implemented within technologies that are not of Microsoft. Well, in such a scenario, the RESTfull web service of SharePoint API increases communication with web application of Java. The chrome control of SharePoint enables the web application of Java to feature a similar kind of styling to that of hosted website.

The Layer of Communication with SharePoint

The web application of Java communicates to a car list in the hosted web, which is referred to as the Interopl and the data list is named as the Cars. The list features columns referring to the model, bran, and price. This particular application is named the Cars App and here is a quick look at the dependencies of the same within Java implementation.

  • json-lib 2.4 – helper classes influencing Json objects
  • resteasy-jaxrs 2.2.1.GA – RESTEasy enabled an easy access of the RESTfull SharePoint API
  • commons-httpclient 3.1- dependent on RESTEasy
  • httpclient 4.1.1 – dependent on RESTEasy
  • spring-web 2.5.6
  • spring-core 2.5.6
  • spring-webmvc 2.5.6
  • commons-logging 1.1.1

The Car service has been defined in order to write and read into Cars list featuring declaration file CarService.java. The implementation of Cars service features a member variable, which define parameters of authentication along with web service URIs endpoints pertaining to SharePoint and Cars list field names.

The particular service also incorporates a number of helper methods. The callRestEasyService helper methods read the data by conducting a HTTP Get as against the RESTfull API of SharePoint. The URI that is given in the req parameter defines just what is being recovered and retrieved. It strictly follows the protocol syntax of OData. In this particular scenario, it would refer to the items of the Car list.

To go for object creation in SharePoint through the RESTfull API, which refers to the Cars list items, it is required to provide a Form Digest, which can easily accessible via a POST To the hosted web endpoint “/_api/contextinfo”. The addRestEasyRetrieveDigest helper conducts the posts and goes through Form Digest. The actual definition of URI is given in the urlDigest of the variable.

The addRestEasyPost helper enables object creation in SharePoint through POSTs as mentioned in the protocol of OData. This particular method helps adding cars to the particular list. The parameter req features the URI of object creation, which refers to the Cars list here. Another detail that is often regarded while creating objects is the need of stating the type. In the particular list, the items refer to the SP.Data.CarsListItem type, which follows the convention SP.Data.<ListName>ListItem.

The parseJsonDigestValue helper method integrates the JSON response from the “/_api/contextinfo” endpoint recovering the form digest.

The parseJson helper translates the response of the JSON to the payload class of Cars retrieving the list.The Cars service explains the method getCars to read the items; whereas, the technique insertCar is used to write the items.

Custom SharePoint development teams can help you build projects within allocated budgets and time schedules.

We provide Java and SharePoint Integration services. If you would like to talk to one of our expert SharePoint developers, please get in touch with us at Mindfire Solutions.

SharePoint nuke complete integration – 10 Things you should not miss

DotNetNuke Corporation, a premier provider of adaptive web software which keeps the online presence of a business effective and relevant, came up with the availability of an improved SharePoint integration in the year 2012. This new SharePoint Connector is capable of rendering support to SharePoint 2007 as well as the 2010 version. It offers seamless integration between outstanding document management and web content management solution of DotNetNuke. Here we bring to you certain best practices which you must consider for proper integration.

1. Document Management: SharePoint is the finest document management system that is applicable for all businesses irrespective of the size. Utilizing this system, which is built within the cloud in order to make room for maximum accessibility and storage, group members are able to collaborate and share an apparently unlimited quantity of data and documents. It effectively integrates with Outlook and makes use of social tools for amplifying the organized, collaborative, atmosphere. It also facilitates transformation of raw data into interactive, beautiful reports by team members.

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3. The DNN Enterprise: For those utilizing SharePoint as the document management system, and wishing to integrate the same into their website, the Nuke Enterprise edition is a good choice. With the help of this edition, custom integration is possible at a highly affordable cost. Through the connector, firewall issues can be bypassed and the content can be kept fresh, while publishing directly from the Document Library. Every document that is published is offered protection by the DNN role-oriented security network.

4. Avoidance of Firewall: Many companies make use of SharePoint as the document library and DNN as the public-facing website. In most cases this implies that the SharePoint server resides within the trusted zone while the DNN is made available to the public. All communications that take place between the two servers begin from the SharePoint server. This feature can be used without making any kind of modifications to the security policy.

5. Leveraging filtering views: The built-in views provided by document management system for filtering facilitate the use of the Create View UI. The views that have already been created can be used without the requirement for maintenance of two distinct filter sets. More time can be spent for development of core features as the time spent on development of filtering and associated UI features is reduced to a great extent.

6. Extended web application: When there is already a SharePoint web application making use of Active Directory for authentication, the same can be extended to support users from DotNetNuke. For this a DNS or hosts file entry needs to be created for the upcoming SharePoint site.

7. Modification of web.config files: A number of changes need to be considered within the web.config file in the SharePoint application. Before making any kind of modifications, it is advisable to create a backup.

8. Taking care of file size: With respect to the file size, DotNetNuke possesses an option beneath the host settings which limits the file size on the website. The files are compared against that number by the Connector. Files bigger than the stipulated limits of the website are not published.

9. Deletion from the document management system: In case “propagate deletions” is selected, the file that is deleted from the document management system also gets deleted from DNN. However, if the deleted file possesses references from a module, it will reveal broken links.

10. Handling permissions: Remember that permissions from a SharePoint to a DNN site are managed by DNN’s security model. It is not possible to manage permissions across SharePoint and DNN. This in because, in a number of cases, users and roles are different when it comes to the intranet and the public website.

Seamless integration, when effectively accomplished, empowers organizations to securely and effectively publish documents directly from SharePoint into their respective exterior-facing websites. Custom SharePoint development teams can help you build projects within allocated budgets and time schedules.

We provide SharePoint application development services. If you would like to talk to one of our expert SharePoint developers, please get in touch with us at Mindfire Solutions.

What are the Capabilities of SharePoint Server?

Incredulously, there are now well over 10,00,00,000 web users across the globe, around more than 500 companies using this multi-functional platform “SharePoint”. It’s one of Microsoft’s large-scale enterprises and in past 5-6 years Microsoft sold over 36 million user licenses. It is an integrated suite of server capabilities that can help improve organizational effectiveness by providing comprehensive enterprise search and content management, accelerating shared business processes and facilitating information-sharing across boundaries for better business insight. Regardless of location and devices, we are able to log on to our collaborative, SharePoint-based environment to work with our colleagues on documents, projects or business processes.What are the Capabilities of SharePoint Server

SharePoint sites are quickly created and managed well by supporting specific content publishing, enterprise content management, records management and business intelligence needs. With Sharepoint one can conduct effective searches for people and documents, participate in forms-driven business processes. It even accesses and analyzes large business data. It offers a way for people to work together in a versatile way, working together in online and offline applications, in any location.

Capabilities of SharePoint Server

1. SharePoint sites deliver a single infrastructure to provide portal and collaboration capabilities across internet, intranet and extranet. It also brings all users together to share information and knowledge base across organizations.

2. Collaboration, Portal, Enterprise Search, Enterprise Content Management, Business Process and Forms, Business Intelligence and licensed for Internet/Extranet.

3. SharePoint search gives users the ability to find the people, content and information they need by combining an integrated, with enterprise search technology.

4. SharePoint communities empowers organization to work with people in ways that are most effective for them. Allow employees to collaborate in groups, share knowledge and ideas, connect with colleagues and find information and experts without difficulty.

5. SharePoint Insights enable users to access and act together with information across unstructured and structured data sources. It empowers users to discover the right people and expertise to make better and more accurate business decisions.

6. SharePoint Content enables users to participate in a governed, compliant content management lifecycle. SharePoint content makes it possible to skillfully balance user experience with organization policy and business process.

7. SharePoint Foundation is made for small business organizations or departments looking for a low-cost entry-level or a pilot solution for secure, Web-based portal.

8. An organization can use the SharePoint Foundation to coordinate schedules, share, organize documents and participate in discussions through team workspaces, blogs, wikis and knowledge base on the platform that is the underlying infrastructure for SharePoint Server.

9. It works perfectly with other technologies like MS Office, MS Unified Communications and MS Exchange Server. And it has centralized administration allows managers to access application management features, system settings, manage security settings, upgrade SharePoint, change general application settings etc.

10. It can customize application very easily and helps in organization branding. It also looks after the security issues, by managing permissions to sites, lists, folders, documents, web applications and more.

SharePoint Designer is a tool of choice, among developers, for rapid application development. With the help of SharePoint Designer, advanced users and developers can quickly create customized SharePoint solutions. Expert users can compose no-code solutions that encompass a variety of common scenarios, from many collaborative sites and web publishing to line-of-business data integration and business intelligence solutions.

These great solutions leverage the building blocks available in SharePoint in an easy-to-use environment. Additionally, developers can use SharePoint to get a rapid start on SharePoint application development projects. With its advanced features and tools, organizations can quickly respond to growing business needs by building ultimate effective solutions.

We provide SharePoint development services. If you would like to know more about our certified SharePoint developers, please get in touch with us at Mindfire Solutions.

A Guide to Success in SharePoint Adoption and Security

custom sharepoint developmentOne of the rapidly growing and rampantly used products of Microsoft, SharePoint has become a favorite of a number of fortune 500 organizations. It is a marvelous tool possessing a wide array of capabilities. SharePoint caters to high grade business analysis in order to recognize opportunities and problems, thereby assisting businesses to enhance content collaboration as well as boost access to business intelligence. This web application platform also makes sure that robust data security, auditing processes and compliance are perfectly in place.

However, simply installing and making SharePoint available will not be able to guarantee its successful implementation all through the organization. While there has been considerable increase in the deployment of SharePoint in the business world, empowering users to adopt this platform and sustaining the same with proper security can indeed be a great challenge. Here we bring to you some crucial guidelines that will facilitate SharePoint adoption in your enterprise to reap business benefits from it.

    • Analyze your specific needs: Prior to the implementation of SharePoint, it is essential to understand the organizational goals, initiatives and objectives because of the fact that SharePoint comes with a number of features that are compatible with particular business requisites. It is also advisable to have a look at the current application usability, procedure and populace concerned, the problems linked to them and how the platform can address the issues.
    • Designed architecture: In order to make the SharePoint environment user-friendly and rich, it is important to have in-depth knowledge of SharePoint design and how the templates can be well defined through leveraging a number of navigation and content types. Lots of organizations go for the development of web pages with inadequate planning and do not consider accessibility by end-users in order to update the content. Maintaining proper flow while building the architecture will pave room for convenient access for end-users who will be able to derive complete benefit from the existing features. Hence, innovation in architectural plan and design offering space for new features and fulfillment of requisites surely assists users to come up with quality output.
    • Plan your implementation according to crucial needs: Instead of installing all the SharePoint application features, implementation of crucial features catering to particular needs is much better. Certain essential features include intranets, business intelligence, managing sales, document sharing and tailor-made applications accessible with the help of dashboards.
    • It is vital to be proactive: Besides architectural planning and development in line with present business requirements, it is also essential to think proactively and develop templates for future capabilities and requirements. Proactive design meets the needs of end-users, thereby ensuring usability and sustainability.
    • Be slow and steady: Doing a lot of things simultaneously is not a good idea. Rather, you should start bit by bit, and plan your implementation steadily with the passage of time. For instance, it is good to first aim at a specific group of capabilities or people, concentrating on particular concerns which people come across, such as accounting, managing sales, sharing of spreadsheets or business planning.
    • Customization of end user training: Almost all the companies have the feeling that the SharePoint platform is easy to comprehend and utilize. However, the fact is that without adequate training, it is difficult for users. Although a number of DVDs, books, training institutes and online courses are present, guidance on tailor-made features in SharePoint is rarely available. This calls for arrangement of business-oriented training on the part of organizations before the employees start handling SharePoint. Guiding users on the ease of accessibility of the platform, creation of training manuals, PPTs and notes will definitely enable users to effectively comprehend the application and get motivated to adapt to the change.
    • Security through permission levels: Security over the SharePoint platform is made available through a range of default permission levels, which constitute the fundamentals of security for assignment to groups. Group sharing is always better than individual sharing, and afterwards, users can be added within each group to validate all the permission levels prior to providing.

When SharePoint is implemented in an organization in the proper manner following the requisite guidelines and security measures, it indeed makes room for organizational success and can enable one to derive maximum benefit for businesses through leveraging SharePoint development.

We provide custom SharePoint development services. If you would like to know more about our certified SharePoint developers, please get in touch with us at Mindfire Solutions.