SharePoint 2013 App Model- A weapon for SharePoint developers

With the release of SharePoint 2010, people started clamoring for app stores. Considering the requests, when SharePoint 2013 was released, it included app stores as well. Broadly, the store is of two varieties- public which is the primary store marketed by Microsoft and corporate which is a locked down, local store. For the apps, there are three broad categories:

custom SharePoint development, SharePoint development services, SharePoint site branding expertsAuto hosted- Auto hosted apps run on SharePoint Online and Office 365. It contains server-side components.

SharePoint hosted- This app does not have any server-side components. Everything that is needed for the functioning like libraries, lists, etc are deployed within SharePoint environment.

Provider hosted- These apps have server side components and they are contained usually within ASP.NET applications to which separate environments must be provided for hosting them. SharePoint 2013 App Model serves as a great weapon for SharePoint developers due to the multitude of advantages that is offered to mainly the users. Administrators and third parties also reap benefits with their usage.

Use of popular languages, technologies and programming model- Web acts as a platform for apps since the building process is same for both. In fact the development process is the same for any kind of device- whether computers, mobile phones or tablets, making you more productive as well as efficient. Any language such as JavaScript, .NET, PHP, HTML can be used in conjunction with any web development tool. The logic, user interface and data can be distributed in separate components so your needs may be fitted.

Cloud App Model- A Cloud App Model has been introduced, enabling the creation of apps. By virtue of the model, the apps are easy to use, install, upgrade, manage as well as remove. This can be used by hosted, cloud-based as well as on-premises environments, thus offering you a variety of options for hosting the app. Your very own web stack can be chosen as well.

Isolated apps- This feature is perfect for those people who worry about security. Here, isolation is used by the app model so that the app can be separated from main domain. Apps are deployed in their domain to their website, which protects further from unauthorized access to sensitive data. By virtue of this, on-premises environments that want to utilize Public SharePoint Store can be adopted; in fact, it helps drive the adoption process. They cannot offer total security but they do protect from certain breaches.

Familiar but flexible web experience- SharePoint websites and apps have same user experience but they are a lot more flexible, fitting seamlessly into SharePoint websites in various ways like as webpage’s part, as full-page immersive experience and custom actions of UI by extension of menus and ribbons.

App integration for Office- SharePoint Applicationss can be integrated with Office apps that are based on Office 2013’s web-based extensibility model. SharePoint Apps may be Office 2013 document template’s part.

Application lifecycle- The app lifecycle here is very user-friendly, with users being able to add as well as update apps by their selves. Additionally, when an update to app is released by a developer, users get notification about the existing update and accordingly they can decide whether and when the upgrading may be done. If the user does not want to use the app, then they can simply uninstall the app’s instance along with all related data getting deleted by that.

SharePoint apps are loved by users as they are offered easy ways for addition of new functionality to the entire system used by them. For the system administrators, control is the biggest advantage that they get. Operating topically managed locked-down store allows them to offer additional functionality to their users with full belief in the pre-approved apps. Central store indicates best use of advertising as well as marketing efforts for the third parties. In each case, it is a win-win situation. Great scope is offered for future development as well as growth which will no doubt attract developers, opening up several possibilities. Custom SharePoint development teams can help you build projects within allocated budgets and time schedules.

We provide SharePoint development services. If you would like to talk to one of our certified SharePoint site branding experts, please get in touch with us at Mindfire Solutions.

Top 6 Benefits of MS SharePoint Services for Document Management

Despite being launched by Microsoft as a web development platform, SharePoint is widely used by enterprises to manage their records, documents and content. The latest version of SharePoint also comes with a set of innovative features that enable businesses to work with distributed teams. An organization can use these features to build websites and intranet sites to completely manage documents and share information with the members of its distribute team, along with generating a variety of reports to facilitate decision makers. If you are yet to migrate to SharePoint 2013, it is time to understand some of the significant benefits of MS SharePoint Services for document management.

6 Reasons Why Microsoft SharePoint Services for Document Management

custom sharepoint development, sharepoint application development, hire sharepoint developer1) Improved Productivity of Team: SharePoint 2013 comes with a set of simple yet effective collaborative tools to connect all members of a distributed team. These features also enable users to access required information and business resources at once. Along with organizing documents and getting important notification, the users can further use the collaborative tools to coordinate calendars and build team workspaces. The platform also comes with innovative features to create wikis and blogs. At the same time, the offline synchronization capabilities make it easier for users to access information on their mobile devices.

2) Easy to Maintain Content Integrity: While adding, updating and modifying documents professional find it a daunting task to maintain the integrity of content. The enhanced document management features of SharePoint make it simpler for users to maintain the integrity of content and documents stored on team sites. In addition to seeing revisions to documents and restoring the previous versions, a user also has option to activate relevant document checking options before editing the content. The document-level and item-level security features further contribute towards maintaining integrity of document.

3) Quick and Simple Navigation: Each user wants to access the information he needs in an instant. It is also essential for a content management system to allow users to navigate the team sites at their own pace. The Windows SharePoint Services 3.0 comes with improved menus and views. The features make it simpler for users to navigate among and within SharePoint sites. At the same time, they also have option to integrate the productivity tools in Microsoft Office system to access the document more quickly. While working within Microsoft Office system files, they can still access the SharePoint features to create sites along with adding, editing and modifying documents.

4) Customized Solutions to Boost Business Processes: Most organizations opt for content management systems that can be customized according to their business processes and specific needs. The simple and easy-to-use features of SharePoint enable enterprises to seamlessly migrate to the new platform. At the same time, an enterprise also has option to deploy custom Windows SharePoint Services by using a set of application templates. As the application templates are designed to perform specific tasks and complement particular business processes, the customized solution can be developed and deployed without requiring any extra time.

5) Easy Storage and Recovery of Documents: Microsoft has further designed Windows SharePoint Services with improved features to store and retrieve the documents and business data. The document management system is designed with features lie custom metadata, version history, check-in or check-out functionality, and customizable views. Also, it includes a completely revamped recycle bin functionality that enables users to recover the content easily, along with optimizing backup and restoration.

6) Complete Security for Business Information: While enabling its employees to access business information at their own pace, an organization must optimize the security of information resources. The administrative controls provided by Windows SharePoint Service help enterprises in securing their information without investing additional funds. The features further reduce the complexity associated with site management, provisioning and support. Along with setting permission at document or item level, an organization can use the features to manage storage limits, site lifecycle, site membership and permissions.

On the whole, many organizations migrate to SharePoint document management services to deliver user experience that is familiar, simple and consistent. The platform is also effective in simplifying how the members of a distributed team interact with documents, content and business data. Also, an organization can avail its broad capabilities to create customized websites, intranets, content management systems and similar tools that can be used to take better decisions. Custom SharePoint development teams can help you build projects within allocated budgets and time schedules.

We provide SharePoint application development services. We have expert SharePoint team with 100% certification ratio. To hire SharePoint developer from us, please reach out to us at Mindfire Solutions.

Comparing SharePoint 2013 with previous versions

SharePoint can be an extremely powerful tool, a well-designed solution for content, document and information management – a well-designed solution. SharePoint 2013 is an excellent improvisation which is increasingly mobile, increasingly social and all that promotes a greater collaborative atmosphere within the organization. With SP2013, it is possible to integrate social capabilities, organize, share and synchronize content properly. Now users can share their ideas and opinion with their colleagues continuously. SharePoint has been very popular technology in the web world which can be beneficial for enterprises and excellent platform for sharing content with others.

custom sharepoint development, Sharepoint 2013 development, hire sharepoint developersWith the release of SP2013, there is a wide range of new features at disposal such as stronger search features, better cloud integration and infrastructure as well as content management. The 2013 release is an important one as the 2007 edition will no longer be supported, users have been upgrading to 2010 or 2013 versions nowadays. The SharePoint Connector supports SharePoint 2007, SharePoint 2010 and SharePoint 2013. SharePoint Connector 1.8 supports all the above three versions.

Microsoft thinking beyond 2013

Microsoft is happy about SharePoint 2013 to get a better understanding of what’s new. In developing the product, it has taken care of the main obstacles for organisations deploying the 2010 version. SP2013 is specially designed keeping in mind app scalability for large business enterprises. It has been targeting all knds of business sectors with its new features and functionalities.

Comparison with SharePoint 2010:

  • No Internet Explorer 7 support.
  • With the purchase of Yammer, there is more emphasis on social media.
  • Licensing: Internet sites no longer require an expensive licence, the cheaper standard server licence means that customers can host their internet and intranet on the same platform, reducing costs and providing more flexibility.
  • Records and document management: no real change.
  • Greater adoption of internet and open standards, enabling broader device support and integration with other services.
  • Users can have SharePoint on premise, in the cloud, or a hybrid of both.
  • The core ‘Search’ capability, based on FAST technology, is much richer.

Striking Features of SharePoint2013 which makes it stand apart:

Support for mobile devices

Mobility adoption is increasing within organizations and it is the topmost trend. The new version of SharePoint offers a rich platform for mobile development. Contemporary view which is HTML coded view provides a quick access across various mobile platforms like iPhone, Android, and Blackberry.

Improved BI Capabilities

SharePoint 2013 offers extended capabilities to generate business intelligence reports. Its ability to provide big data reports and BI solutions has been expanded with the new version. Also, the integration between SharePoint and Excel has also been improved for a smooth functioning. It offers a better Power Pivot program that makes it possible to work with plenty of rows and columns in memory, making it convenient for use. It is used to generate extensive reports that reflect the organizations growth and provides insights into the business.

Cloud reality

SharePoint 2013 is geared for the cloud, which is great, but there are still a few things to watch for. Cloud apps reduce infrastructure costs and risks. Now users can spend more time in quality management and performance improvement. With this new version, it is easy for the users to keep a track of updated technologies. Now you can deal with complex and long programs quickly.

On premise

Running SharePoint onsite means that one can add more functionality or have better integration with other line of business systems. It also means that it has more flexibility over compliance features such as Public Records Act requirements.

Private cloud

Using a private cloud means that one can have predictable bandwidth and performance, but it also means that storage and disaster recovery costs are more obvious. This means that one can have a clear separation between infrastructure and application administration.

Search

Search on SharePoint 2013 is a real highlight. It is much richer than internet or Google-type results.It also provides a facility wherein it is possible to view the outline of a document while scanning through the search results. And the fact that Search has now been integrated with the ‘Term Store’, which helps standardise company language across documents, means one can now refine search results even more. Other great features include the ability to preview content whenever its hovered, meaning that one can preview a PowerPoint presentation without opening it. The ‘bad’ is that Search requires more server resources and requires an enterprise licence for certain advanced Search features.

New content features

The ability to drag and drop files into a webpage

  • End users can “share” files with others more simply
  • Better developer support
  • New database storage reduces the overhead of versioned documents
  • With Office Web Apps one can now edit documents on iOS devices
  • Much more flexibility around images
  • Video support improvements.

Infrastructure management

You can now take a more flexible approach to infrastructure management with SharePoint 2013. This means that you can take a hybrid on-premise and cloud approach. This is great for small to medium businesses that might not have the beefy bandwidth that you would need to run SharePoint completely over the internet, but by purchasing “Apps” hosted in the cloud these “Apps” will appear to be running on your server.

There are some technical traps to be aware of however:

  • Most customers will want to virtualise the SharePoint servers but they are resource intensive so should not be run on over committed hosts
  • Beware of remote access requirements, which can cause slow access
  • There’s no need to keep scanned and read-only files in SharePoint – it’s an expensive form of storage – it’s better to have a link to these resources in SharePoint
  • Don’t underestimate the technical skills that SharePoint needs.
  • Some of the SharePoint features require that other infrastructure and client components are all on the 2013 version. Fortunately SharePoint 2013 still allows to run 2010 sites, which means that one can leverage some new features like search, while continuing to use 2010 document libraries for Office 2010 users. This ability to run both in parallel is a key feature introduced in 2013 to help reduce the upgrade pain.

The new version SharePoint 2013 customizations helps control and manage all the different aspects of the web portals in a splendid way. SharePoint webparts enables to add dynamic functionality to the site, and enables to create different layouts for the mobile platform. Microsoft has already started receiving good vibes about SharePoint 2013 because businesses have started adopting to the new version. Custom SharePoint development teams are can help you migrate from older versions of SharePoint to SP2013 within allocated budgets and time schedules.

We provide SharePoint 2013 development services. We are glad to share that all our SharePoint developers are Microsoft certified. If you would like to talk to one of our developers before you take the decision to hire SharePoint developers from us, we would be glad to assist you at Mindfire Solutions.

Why Executives Are Resisting SharePoint’s Social Tools?

The social tools of SharePoint have lately faced a lot of criticism from executives. It is a fact that these social tools are considered as a major distraction and well as productivity hindrance. Moreover, many executives might also believe that these tools can usher in the threats of loss of intellectual property, cyber-attacks as well as corporate embarrassment. From their point of view, these tools are probable disasters which should better be completely done away with.

top companies in sharepoint, sharepoint development india, sharepoint development company, hire sharepoint developer, sharepoint development companies, sharepoint development services, sharepoint 2013 mobile development, sharepoint portal development, sharepoint cms customization, offshore sharepoint developerMany of these concerns might be legitimate, but that should not be the reason to shun SP social tools totally. Globally acclaimed SharePoint expert Richard Harbridge, has worked with a number of companies helping them to cope up with this problem. According to him, once the executives’ concerns are understood and acknowledged, ways to reduce the risks can be demonstrated.

Major concerns of executives and means to alleviate them

1. Fear of negative comments: One of the things that executives worry about most is the situation wherein a dissatisfied employee might say something negative on the blog. Such corporate embarrassment can be avoided by adopting certain simple measures such as the addition of an approval feature within the blogs. Here the main issue is that executive or other supporting staff might not properly understand how these features can be used effectively. In that case, some amount of education will help.

2. Fear of wrong information usage: With SharePoint’s social tools, executives often dread the fact that information might fall in the wrong hands. In the executives’ opinion, loss of trade secrets and intellectual property is a huge risk. This can be addressed by amending or appending the existing policies pertaining to intellectual property, that are present in employee agreements or employee manuals. Any social technology including the intranet should not be exempt from respectful and ethical employee behavior as well as acceptable technology use practices.

3. Fear of wastage of time: According to many executives, once SharePoint social tools are introduced, a large number of people would be wasting time on what can be called as a ‘Corporate Facebook’. But it should be noted that the tools have some substantial business value which most executives do not know. For instance, each time a user shares, rates or tags a piece of content, the same is noted by SharePoint and its search relevancy is increased. This enables people to easily locate what they are looking for, thereby mitigating the risk of obsolete or incorrect content being used.

In case executives are still concerned about productivity loss, setting the employees’ expectation that, like their web browser or email, this is also a work technology, can do the desired job. In order to make the use of these SP tools by employees more effective, guidance, training or illustrations may be given on the means to utilize the technology within a work setting. Often, making use of stories to elaborate this can help immensely, particularly if the stories revolve around corporate culture or things like any practical use of the tool specific to the business.

4. Fear of viruses and cyber-attacks: Many are of the opinion that using SP social tools will make the systems vulnerable to cyber-attacks and viruses. These can be conveniently reduced by implementation of an enterprise ready social technology. A plethora of them have constraints imposed for preventing people from adding scripts as an instance to discussion boards, tags, status updates or embedded in any other social content.

5. Fear of employee harassment: Many feel that enhanced collaboration paves the way to increased employee harassment. It is significant to consider the matter of employee harassment, hence ensure that you append or amend the existing policies related to sexual harassment within employee agreements or manuals. Moreover, so far as ethical employee behavior or acceptable technology use is concerned, all social technologies including the intranet should not be exempt from the same.

The concern of your executives is valid, and cannot be denied. However, once these concerns are addressed through implementation of effective and simple safeguards, these types of situations can be done away with. And once accepted with open arms, SharePoint application development would help you leverage the power of social media.

We provide SharePoint webparts development services. If you would like to talk to one of our certified SharePoint developers, please get in touch with us at Mindfire Solutions.

Sitecore vs SharePoint, Some Simple Facts

When it comes to Microsoft SharePoint platform, a lot has been already predicted by the experts about its future. In doing so, every attempt has been made to ground the possibilities in the sphere of factual and actual reality. One of such predictions implicitly involved SharePoint Sitecore and focused on the future of websites that are public facing on the Microsoft platform. In simple words, it can be said that public-facing websites that are developed on the SP platform would generate a lot of interest among the users. Therefore, it can be said that Sitecore or the specific Customer Engagement Platform (CEP) of the same stands as a powerful as well as persuasive advancing direction.

SharePoint – when it makes sense and when it does not

sharepoint development companies, sharepoint development services, top companies in sharepointWell, SP lovers might find it surprising, but the truth is that it does fail to make sense at times. Since its time of development, there has been instances that indeed saw it coming. For example, let us take into considerations the reasons that drive an enterprise to typically choose the specific platform for an internet scenario that is public-facing. The valid points in this process of decision making always includes the following pointers:

  • We feature an important existing investment in the infrastructure of SP.
  • We actually do have a deep organizational understanding of the particular platform along with the people maintaining the platform and also building over its top.
  • We already possess the licensing of SharePoint on our Microsoft Enterprise Agreement and therefore it does emerge as a cost-effective solution.

If these above-mentioned aspects end up being true for a particular enterprise then, the SharePoint platform does continue being an ideal choice for catering to the specific needs of its WEB Content Management (WCM). What should be known is that the platform does have a wonderful service set catering to the particular situation. For instance, in a specific scenario where there exists only one or two drivers or in situations where none exists, Sitecore always emerges as a better option. Alternatively, even in cases where all three end up being true and there is the presence of important business drivers pertaining to digital marketing, Sitecore very much deserves a consideration as it can do things that SP cannot.

What is Customer Engagement platform in relation to Sitecore

In simple terms, Sitecore is referred to as a platform that focuses on on-premise deployments along with the cloud that can be easily leveraged for deployments in public-facing sites. By making use of this particular framework for building a website, skilled developers not only benefits from the influential features of the web content management, but also through the functionality of digital marketing. This specific service set is proving to be extremely beneficial and popular with the CMOs or people owning the customer -facing sites empowered by Sitecore powers.

The functionality of digital marketing enables the organizations to directly interface with the users arriving at the sites, get accustomed to them through their behaviors as well as target them better with meaningful offerings based specifically on the findings. Surely, SharePoint can do WCM, but it certainly dopes not stand as a peer to Sitecore, especially when it comes to digital marketing.

However, Microsoft has realized the issue. The group that ideally focused on preaching SharePoint as a solution to WCMs was disbanded. Microsoft itself got interested in partnering with Sitecore, which will eventually turn out to be good because Sitecore is developed on the .NET platform and the SQL database servers of Microsoft.

In addition to this, Sitecore offers a wonderful plat for transporting your web infrastructure to cloud – whether be it directly through hosting of Microsoft through Azure PaaS (platform as a service) or with third-party providers of hosting solutions like Savvis and Rackspace. An interesting choice in this sphere is Sitecore’s specialized offering of Azure referred Sitecore Azure. In association with the usual benefits of Azure PaaS, you also gain a standard licensing of Azure.

The Recommendation

Now, the bottom line is pretty simple – if you are considering to develop a public website on a Microsoft platform, SharePoint continues making sense provided you cater to certain criteria. However, Sitecore offers an extremely powerful as well as influencing alternative from the enterprise perspective that provides superior tools for customer engagement. You can hire developers from top SharePoint development companies in India who can help you to build SharePoint development within allocated budgets and time schedules.

We provide SharePoint development services and are valued as one of the top companies in Sharepoint in India. If you would like to assess our expertise with a risk-free pilot, please do get in touch with us at Mindfire Solutions.

7 Steps to Selecting the Right SharePoint Support Partner

A consistent increase is noted in the number of companies investing in SharePoint application development. However, each organization also explores option to optimize the performance of the SharePoint application. In addition to developing and deploying the application properly, it is also important for a company to provide consistent and quality support. If you are planning to outsource the SharePoint application support, it is important to select the right partner. Along with comparing the cost of support services, you also need to consider on a number of important points to ensure that your SharePoint application gets consistent and customized support.

How to Choose the Right SharePoint Support Partner?

SharePoint bespoke development, certified sharepoint developers, SharePoint site migration1. Skills and Innovation: Similar to other tech support partners, your SharePoint support partner also needs to possess adequate knowledge, skills and platforms. At the same time, you must evaluate the nature and type of the services offered by the company to ensure that these are effective in optimizing the performance of your application. In addition to adding value to your existing team of developers, the company must be effective in providing fresh and innovative ideas to the overall IT functionality.

2. Solid Working Relationship: When you are hiring a SharePoint support partner, the company will work with your team over a longer period of time. Therefore, it is important to check the services offered by the company to ensure that a solid working relationship can be built. Along with checking the compatibility of the company with your existing team, you also need to check if the company is ready to offer customized support according to the needs and objectives of your organization.

3. Professional Accreditations: When you are outsourcing SharePoint support, it becomes essential to hire the best professionals. Along with the qualification and experience of the members of the support team, you also need to check if they are Microsoft certified. As each professional has to work hard to obtain Microsoft certification exam, the team consisting of such accredited developers can provide higher level of service by identifying your specific requirements.

4. Location of the Company: You have option to choose from several local and offshore SharePoint support service providers. Similar to other companies, you can avail high quality yet cost-effective support for your application by outsourcing the project. But the offshore company will require you to work with a distributed team. Also, there are chances that you have to implement a comprehensive strategy to overcome the constraints related to language and time zone. It is also a good idea to discuss with your in-house team about their willingness to work with an offshore company.

5. A Concrete Service Level Agreement: Once you decide to hire an offshore company, it becomes essential to ensure that it will assist your team in resolving any problem without causing any delay. At the same time, you must hire a service provider who agrees to sign a concrete service level agreement drafted according to your specific business needs. The service level agreement will make it easier for you to avail consistent and high quality SharePoint support, in addition to evaluating the service based on key performance indicators.

6. Credibility and Reputation of the Support Partner: The websites of the companies offering SharePoint support will help you in understanding the nature and type of services offered by them. However, you cannot hire a partner without checking his professional credibility and reputation. It is always a good idea to contact the existing clients of the company to gather information about the quality and promptness of the support service provided by the company. At the same time, you also need to evaluate the information gathered from various resources to ensure that the company has adequate manpower and financial strength to become a long-term support partner.

7. Cost: The hash economic conditions have made it essential for companies to avail high quality SharePoint support on a budget. So you must compare the prices charged by each shortlisted company. However, it is also important to do a cost and benefit analysis by keeping in mind the value the company will add to your existing IT system and functionality. As each service provider promises higher ROI, you can always ask the company to prove its claims. When a support partner agrees to deliver higher ROI, it will remain more committed to optimize the performance of your SharePoint application.

While selecting a SharePoint support partner, you cannot ignore the significance the feedback and recommendations of other users. It is a good idea to search the web to read the information shared by other companies related to the quality and reliability of SharePoint support provided by each of the shortlisted companies. If you are contemplating a SharePoint site migration project, you can put the points above into action to find a reliable development partner.

We provide SharePoint bespoke development services. If you would like to talk to one of our certified SharePoint developers, please get in touch with us at Mindfire Solutions.

7 Critical Quality Assurance Steps to Take in SharePoint Scanning

Each edition of Microsoft SharePoint comes with loads of innovative features and functionality. In addition to being a web publishing platform, SharePoint is also used widely by enterprises to manage content and documents stored on their intranet and the web. But each company has to make and implement a comprehensive strategy to migrate to SharePoint smoothly. An organization can easily migrate to the innovative content management system, if it does not have any paper record.

custom sharepoint development, sharepoint webparts development, sharepoint developersBut the companies with loads of paper records must implement a comprehensive SharePoint scanning strategy. Along with scanning each documents, file and folder, the strategy also needs to consider how to sort and store the scanned records logically. At the same time, the strategy must consider a number of quality assurance steps to optimize SharePoint scanning.

SharePoint Scanning Best Practices

1. Automate the Scanning Process: Similar to other manual process, SharePoint scanning is also prone to several types of errors. So you must use innovative technologies to automate the collection and storing of data. You also have option to choose from a variety of tools like Database Lookups and Advanced Data Extractions to make the data collection and entry process flawless. Along with eliminating errors, the tools will further make it easier for you to store the data at a much faster pace.

2. Check the Scanning Hardware: The documents can be scanned using several types of scanning hardware available in the market. But you must check the hardware to ensure that it is designed with double feed detection feature. The feature will ensure that the each page is scanned by eliminating the chances of pages getting struck while going through the feeder. As you have option to choose from several scanners, it is important to pick the right device after evaluating the pros and cons of each system.

3. Make the Scanning Task Specific: Many professionals do not understand the requirements and significance of SharePoint scanning. So they often ignore to check the quality of the scanned images and documents. You can always improve the quality of scanning by making the entire process task specific. Instead of deploying a dedicated employee to scan all documents, you can divide the task among several employees. When the task is assigned to specific employees, they will scan the documents properly while checking the quality of both data and images.

4. Check the Quality of Image and Data: You can always optimize the SharePoint scanning by introducing a QA system. Under the QA system, each image and information will be checked by an independent person, before storing these in the database. As an alternative, you can even consider using an interface that is designed with dual view feature to see each side of a document, folder batch or image structure. At the same time, the interface will also use a spreadsheet to ensure that the all each document is scanned and sorted in an exact and logical way.

5. Use Count Validation: When you are converting existing business data stored on papers into digital format, you must remember that there are always chances that some documents, pages and folders may remain non-scanned. So you must use a validation interface to ensure that each page, document and folder is scanned and counted properly. In addition to physical to digital validation, the interface will further ensure that the prepped or poorly stacked papers are scanned without skipping any record.

6. Check the Way Documents are Stored: Along with scanning each paper record, you also need to ensure that the digitalized records are sorted and stored logically. When the information are sorted and stored in a logical order, it will be easier to access the details immediately in future. Similarly doing QA while scanning the documents, you can further consider introducing QA of the end resting place. The second level of QA will ensure that the data are stored in the right rules. Also, the data will be stored according to the right rules, and in right data fields.

7. Improve Quality through Reporting: Many enterprises use a dual stream output to optimize the scanning and storing of paper record. Along with storing the images and metadata in the repository, you must feed the data and scanning statistics into a reporting DB. The reporting DB will make it easier for you to track the entire scanning process, and ensure that all documents are digitalized. The reporting will further help you in identifying the missing documents and exceptions.

Many organizations outsource SharePoint scanning to save time, effort and money. If you are planning to outsource the project, it becomes essential to keep the above mentioned factors in mind. It is also important to hire a company that has adequate experience in scanning, classifying and storing a wide variety of business records using SharePoint. Custom SharePoint development teams with proper experience in scanning can help immensely in this.

We provide SharePoint webparts development services. If you would like to talk to one of our certified SharePoint developers, please get in touch with us at Mindfire Solutions.

SharePoint performance sinks, swims with SQL Server throughput

When any kind of slowdown occurs within a SharePoint system, the immediate solution is to go for addition of more web servers in order to handle the load in a better fashion. However, these front-end servers are dependent upon the same back-end database server. Incidentally, it is the back end where most of the issues crop up. This is because it depends upon SQL as a file as well as a database system. The processing demands of SP brings to light the disk I/O as the most most common bottleneck. Let us discuss the steps that need to be taken for avoiding or mitigating the logjams that can hinder SQL Server throughput.

sharepoint development, sharepoint bespoke development, Sharepoint programmersIt is advisable to get the binary large objects such as the file attachments, out from the database. SQL Server as well as SharePoint render support to Microsoft’s RBS ( Remote BLOB Storage) technology. This conveniently allows putting all the Excel, Word or other documents back within the NTFS file system wherein they actually belong.

NTFS has the capability of writing and reading files rapidly. On the other hand, SQL Server needs to manage them along its database pages of 8KB, which can consume a great amount of disk space as well as server resources. To do away with this, files are kept by RBS in NTFS and pointers are also provided. This implies that the file attachments can be written to completely separate disks that the one which contains the chief database. This helps in maintaining speed by reducing disk contention.

Regular Maintenance and Premium Storage

One of the most significant performance management investments with respect to SharePoint is buying fast storage. Initially, it is good for organizations to focus on gaining momentum in planning the purchases since this constitutes one of the most costly aspects of storage. Rapid storage area networks coupled with robust drive caches are capable of rendering high quality storage performance, which is a great need of SharePoint. It is advisable to make sure that adequate amount of storage capacity is available for every data developed with respect to a SP installation.

Regular maintenance is extremely important for ensuring the efficiency of ongoing SQL server. The SP collaboration platform is able to generate considerable amount of data, especially in case of heavily used document stores wherein versioning occurs in order to track changes within documents. Moreover, manifold versions are maintained for reference purpose. Appropriate database maintenance, incorporating reorganizing or rebuilding indexes along with updating of statistics, allows SQL Server to remain clean-cut and suitable for quality performance. Moreover, database files can be defragmented as the fragmentation level starts to go beyond 7% or 8%.

Breaking it up

Owing to the inherent scalability of the web, SharePoint is able to scale without any major issues. SQL server is unable to do it in a similarly convenient manner. Because of this, managers of a number of big SharePoint environments develop manifold server farms, each having a dedicated back-end system. For instance, a company can possess a set of SharePoint servers as well as a related database for the document library across the company, for special projects, for users’ blogs and the like. This yields better results than putting everything into the same SQL Server database.

SharePoint administrators can also consider acquiring certain extra tools in addition to visiting Microsoft’s TechNet website, which presents solutions to particular performance problems and best practices to ensure speedy crawling of SharePoint environments.

Defined Performance Metrics

It is also a significant aspect to develop some measurable and reasonable performance expectations for SharePoint development. The basic formula is to try and base these upon the end-user experience. Simply speaking, acceptable performance can be defined by the maximum time a user has to wait during checking of a document accomplishing a task or accessing a blog. You can then break down these metrics into a number of prospective back-end performance metrics. This is a great means to assess the performance quality.

When user-experience metrics get defined, it is required to measure them regularly in order to identify the trends. In this way, it will be convenient to detect whenever a SharePoint system fails to live up to the organization’s expectations.

We provide SharePoint bespoke development services. If you would like to talk to one of our certified SharePoint programmers, please get in touch with us at Mindfire Solutions.

Extracting and Loading SharePoint Data in SQL Server Integration

Whenever it comes to the loading of SP Data in the server integration of SQL, the very first thing that developers of integration package services are bothered about is the best- possible ways in which the data can put in as well as brought out from the SharePoint list. The source of the list and the destination sample of the SharePoint offers an optimized solution with a user friendly interface. The sample also comes with an API for an efficient accomplishment of the tasks apart from the Integration Services.

Ways of Working with SP Data

sharepoint development, sharepoint bespoke development, Sharepoint programmersFollowing are some of the prominent ways in which the SharePoint data can be extracted or loaded:

  • Making use of the SharePoint APIs to add or remove items individually
  • Generating as well as submitting the XML by means of the use of the SharePoint Batch API
  • Using the Lists Web service that makes use of the same XML as the Batch API

The web services come up as great ways of transferring information to and from SharePoint without altering the platform server itself.

SharePoint Source List and Destination: Features

A discussion on the prominent features of the list source as well as destination of SharePoint is essential in this regard. Now, these actually make use of the public web services of the platform. Here is a list of features that improve their level of performance and functionality:

  • The required fields are only returned from the web application development platform
  • The somewhat large lists are divided in batches with a batch size that can be configured
  • The information of column type is utilized for the purpose of mapping to Integration services data types
  • Addition of CAML queries to the query is facilitated to separate the rows that need to be returned
  • Simple updating as well as deleting of operations from the Integration Services package
  • Integration services expressions can be used to set the essential custom properties of the source and destination
  • Supports SQL Server as well as x64 and x86 processors

Process of Using the Destination and Source

Few steps need to be taken prior to using these parts of this SharePoint development platform. The foremost thing to be done is to download the right installer package from the codeplex site. Once downloaded, the installer needs to be run. It has to be kept in mind in this regard that Complete Install needs to be selected, as this allows the installer deploy connectors for each of the version of SSIS on the targeted machine. This is followed by the final step that involves addition of the source and destination to the Toolbox.

Extracting the Information from SharePoint with List Source

The extraction is usually done through the following steps:

  • Addition of the SP connections
  • Addition of components to the SSIS data flow
  • Setting the properties of the SharePoint list source’
  • Writing data to SP by means of the SP list destination

With regards to the extraction and loading of SP information, few more factors need to be considered apart from the above. For instance, if you are looking up for a value in a SP list, the Lookup transformation in the data flow can be used to load the lookup table. Again, if you are replacing values in the data with the values found in the loop, loading the altered data back to SP can be done by including the ID from the lookup column.

There is absolutely no doubt about the point that the SP list source as well as destination sample makes getting data into and out of a SharePoint list much hassle- free. What’s more, the sample also facilitates a utility library that makes working with SP lists out of integration services simpler.

We provide SharePoint bespoke development services. If you would like to talk to one of our certified SharePoint programmers, please get in touch with us at Mindfire Solutions.

Migrating from WordPress to Sharepoint?

Owing to the user-friendly aspect, a large number of organizations are increasingly realizing the need to migrate from WordPress to Sharepoint. These companies prefer to host the content within distinct libraries or lists utilizing a metadata structure. Moreover, they want to make use of a powerful search engine that would empower users to conveniently arrive at the data they are searching for.

The WordPress to Sharepoint migration projects are very intricate, but yield effective results once the problem areas are tackled before going for the actual process. In fact, moving to SP is much more than copying the content to any SP site from the source destination of the data.

Content Analysis

sharepoint development services, sharepoint portal development, sharepoint developersA good understanding of the content as well as its usage is important. This analysis phase involves the verification of the content volume and usage along with the permission setup. It is significant to comprehend the manner of data usage and the procedure that is involved in creation and modification of content. Knowledge of this is a great help while setting out libraries and sites. Here data is organized into categories depending upon what can be moved rapidly, what is possible to be archived and what might create problems. Hence, when you are migrating from WordPress to SharePoint, this phase is crucial for planning the project as well as its successful completion.

Cleanup and Preparation

Migrating offers a great opportunity to clean archive content and directories which have become obsolete. One of the key aspects to ensure a successful migration is to solely move those items which require moving. This leads to a short migration life cycle and also enhances the content’s usability through retention of that data which is actually relevant in today’s business perspective.

Taking care of site configuration

Once you arrive at a specific amount of data that is ready for migration, the generic configuration of the site libraries as well as the site itself can be defined. You can also go for search engine configuration, defining metadata and also establishment of permission groups.

One issue that you might face is defining the metadata. The content that needs migration may be present within an environment wherein there is no metadata, for instance a file server where the content resides in a folder structure This folder structure should not be used for classification of data since content in SP always revolves around metadata. In such case, a robust metadata structure should be built within the destination library which assists the users to locate the content. Following this, content types, lists or libraries need to be created with specific focus on the source location’s security setup. It is best to split the content into a number of libraries or ascertain fresh permissions setup for business owners.

Testing

After configuration of the destination sites, you can perform certain test migrations making use of a limited set of documents to ensure that there is proper configuration of the current site structure. Involvement of key users is advisable for carrying out certain tests through addition or modification of documents.

Migration of data

This is the phase wherein the real migration from WordPress to SharePoint takes place. There are a number of migration tools which enables successful migration.

Testing during migration

Owing to a number of organizations or technical concerns, migration jobs are usually carried out in batches. So there is good opportunity to perform certain testing procedures after the completion of each batch. This makes it convenient to quickly correct any faulty migration procedures, thereby ensuring an appropriate working ambiance in the end.

Once all these steps are meticulously followed, it ensures successful migration from WordPress to SharePoint. For more effective results, you can always involve the end users. Define certain key users, let them comprehend SharePoint and then gather their feedback. This will help you collect useful information and also enhance the user adoption procedure. This would help you leverage the benefits of SharePoint portal development.

We provide SharePoint development services. If you would like to talk to one of our certified SharePoint developers, please get in touch with us at Mindfire Solutions.