Extracting and Loading SharePoint Data in SQL Server Integration

Whenever it comes to the loading of SP Data in the server integration of SQL, the very first thing that developers of integration package services are bothered about is the best- possible ways in which the data can put in as well as brought out from the SharePoint list. The source of the list and the destination sample of the SharePoint offers an optimized solution with a user friendly interface. The sample also comes with an API for an efficient accomplishment of the tasks apart from the Integration Services.

Ways of Working with SP Data

sharepoint development, sharepoint bespoke development, Sharepoint programmersFollowing are some of the prominent ways in which the SharePoint data can be extracted or loaded:

  • Making use of the SharePoint APIs to add or remove items individually
  • Generating as well as submitting the XML by means of the use of the SharePoint Batch API
  • Using the Lists Web service that makes use of the same XML as the Batch API

The web services come up as great ways of transferring information to and from SharePoint without altering the platform server itself.

SharePoint Source List and Destination: Features

A discussion on the prominent features of the list source as well as destination of SharePoint is essential in this regard. Now, these actually make use of the public web services of the platform. Here is a list of features that improve their level of performance and functionality:

  • The required fields are only returned from the web application development platform
  • The somewhat large lists are divided in batches with a batch size that can be configured
  • The information of column type is utilized for the purpose of mapping to Integration services data types
  • Addition of CAML queries to the query is facilitated to separate the rows that need to be returned
  • Simple updating as well as deleting of operations from the Integration Services package
  • Integration services expressions can be used to set the essential custom properties of the source and destination
  • Supports SQL Server as well as x64 and x86 processors

Process of Using the Destination and Source

Few steps need to be taken prior to using these parts of this SharePoint development platform. The foremost thing to be done is to download the right installer package from the codeplex site. Once downloaded, the installer needs to be run. It has to be kept in mind in this regard that Complete Install needs to be selected, as this allows the installer deploy connectors for each of the version of SSIS on the targeted machine. This is followed by the final step that involves addition of the source and destination to the Toolbox.

Extracting the Information from SharePoint with List Source

The extraction is usually done through the following steps:

  • Addition of the SP connections
  • Addition of components to the SSIS data flow
  • Setting the properties of the SharePoint list source’
  • Writing data to SP by means of the SP list destination

With regards to the extraction and loading of SP information, few more factors need to be considered apart from the above. For instance, if you are looking up for a value in a SP list, the Lookup transformation in the data flow can be used to load the lookup table. Again, if you are replacing values in the data with the values found in the loop, loading the altered data back to SP can be done by including the ID from the lookup column.

There is absolutely no doubt about the point that the SP list source as well as destination sample makes getting data into and out of a SharePoint list much hassle- free. What’s more, the sample also facilitates a utility library that makes working with SP lists out of integration services simpler.

We provide SharePoint bespoke development services. If you would like to talk to one of our certified SharePoint programmers, please get in touch with us at Mindfire Solutions.

Migrating from WordPress to Sharepoint?

Owing to the user-friendly aspect, a large number of organizations are increasingly realizing the need to migrate from WordPress to Sharepoint. These companies prefer to host the content within distinct libraries or lists utilizing a metadata structure. Moreover, they want to make use of a powerful search engine that would empower users to conveniently arrive at the data they are searching for.

The WordPress to Sharepoint migration projects are very intricate, but yield effective results once the problem areas are tackled before going for the actual process. In fact, moving to SP is much more than copying the content to any SP site from the source destination of the data.

Content Analysis

sharepoint development services, sharepoint portal development, sharepoint developersA good understanding of the content as well as its usage is important. This analysis phase involves the verification of the content volume and usage along with the permission setup. It is significant to comprehend the manner of data usage and the procedure that is involved in creation and modification of content. Knowledge of this is a great help while setting out libraries and sites. Here data is organized into categories depending upon what can be moved rapidly, what is possible to be archived and what might create problems. Hence, when you are migrating from WordPress to SharePoint, this phase is crucial for planning the project as well as its successful completion.

Cleanup and Preparation

Migrating offers a great opportunity to clean archive content and directories which have become obsolete. One of the key aspects to ensure a successful migration is to solely move those items which require moving. This leads to a short migration life cycle and also enhances the content’s usability through retention of that data which is actually relevant in today’s business perspective.

Taking care of site configuration

Once you arrive at a specific amount of data that is ready for migration, the generic configuration of the site libraries as well as the site itself can be defined. You can also go for search engine configuration, defining metadata and also establishment of permission groups.

One issue that you might face is defining the metadata. The content that needs migration may be present within an environment wherein there is no metadata, for instance a file server where the content resides in a folder structure This folder structure should not be used for classification of data since content in SP always revolves around metadata. In such case, a robust metadata structure should be built within the destination library which assists the users to locate the content. Following this, content types, lists or libraries need to be created with specific focus on the source location’s security setup. It is best to split the content into a number of libraries or ascertain fresh permissions setup for business owners.


After configuration of the destination sites, you can perform certain test migrations making use of a limited set of documents to ensure that there is proper configuration of the current site structure. Involvement of key users is advisable for carrying out certain tests through addition or modification of documents.

Migration of data

This is the phase wherein the real migration from WordPress to SharePoint takes place. There are a number of migration tools which enables successful migration.

Testing during migration

Owing to a number of organizations or technical concerns, migration jobs are usually carried out in batches. So there is good opportunity to perform certain testing procedures after the completion of each batch. This makes it convenient to quickly correct any faulty migration procedures, thereby ensuring an appropriate working ambiance in the end.

Once all these steps are meticulously followed, it ensures successful migration from WordPress to SharePoint. For more effective results, you can always involve the end users. Define certain key users, let them comprehend SharePoint and then gather their feedback. This will help you collect useful information and also enhance the user adoption procedure. This would help you leverage the benefits of SharePoint portal development.

We provide SharePoint development services. If you would like to talk to one of our certified SharePoint developers, please get in touch with us at Mindfire Solutions.

Interoperability between Java and SharePoint 2013

Every time a software company brings out a new technology or product in the market, the focus is directed towards the endeavor of catering to the demands of users/customers concerning a specific functionality. Owing to such a need, companies often take route to creating an all – inclusive administrative solutions with the aim of selling a complete package. However, it must be noted that all documents and data created within the system often holds onto an importance, which reaches beyond commercial lifetime of a particular application of creation.

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Now, introduction of SharePoint 2013 has brought into fore the prospect of an effortless integration between a particular application and other external systems that has been implemented within technologies that are not of Microsoft. Well, in such a scenario, the RESTfull web service of SharePoint API increases communication with web application of Java. The chrome control of SharePoint enables the web application of Java to feature a similar kind of styling to that of hosted website.

The Layer of Communication with SharePoint

The web application of Java communicates to a car list in the hosted web, which is referred to as the Interopl and the data list is named as the Cars. The list features columns referring to the model, bran, and price. This particular application is named the Cars App and here is a quick look at the dependencies of the same within Java implementation.

  • json-lib 2.4 – helper classes influencing Json objects
  • resteasy-jaxrs 2.2.1.GA – RESTEasy enabled an easy access of the RESTfull SharePoint API
  • commons-httpclient 3.1- dependent on RESTEasy
  • httpclient 4.1.1 – dependent on RESTEasy
  • spring-web 2.5.6
  • spring-core 2.5.6
  • spring-webmvc 2.5.6
  • commons-logging 1.1.1

The Car service has been defined in order to write and read into Cars list featuring declaration file CarService.java. The implementation of Cars service features a member variable, which define parameters of authentication along with web service URIs endpoints pertaining to SharePoint and Cars list field names.

The particular service also incorporates a number of helper methods. The callRestEasyService helper methods read the data by conducting a HTTP Get as against the RESTfull API of SharePoint. The URI that is given in the req parameter defines just what is being recovered and retrieved. It strictly follows the protocol syntax of OData. In this particular scenario, it would refer to the items of the Car list.

To go for object creation in SharePoint through the RESTfull API, which refers to the Cars list items, it is required to provide a Form Digest, which can easily accessible via a POST To the hosted web endpoint “/_api/contextinfo”. The addRestEasyRetrieveDigest helper conducts the posts and goes through Form Digest. The actual definition of URI is given in the urlDigest of the variable.

The addRestEasyPost helper enables object creation in SharePoint through POSTs as mentioned in the protocol of OData. This particular method helps adding cars to the particular list. The parameter req features the URI of object creation, which refers to the Cars list here. Another detail that is often regarded while creating objects is the need of stating the type. In the particular list, the items refer to the SP.Data.CarsListItem type, which follows the convention SP.Data.<ListName>ListItem.

The parseJsonDigestValue helper method integrates the JSON response from the “/_api/contextinfo” endpoint recovering the form digest.

The parseJson helper translates the response of the JSON to the payload class of Cars retrieving the list.The Cars service explains the method getCars to read the items; whereas, the technique insertCar is used to write the items.

Custom SharePoint development teams can help you build projects within allocated budgets and time schedules.

We provide Java and SharePoint Integration services. If you would like to talk to one of our expert SharePoint developers, please get in touch with us at Mindfire Solutions.

SharePoint nuke complete integration – 10 Things you should not miss

DotNetNuke Corporation, a premier provider of adaptive web software which keeps the online presence of a business effective and relevant, came up with the availability of an improved SharePoint integration in the year 2012. This new SharePoint Connector is capable of rendering support to SharePoint 2007 as well as the 2010 version. It offers seamless integration between outstanding document management and web content management solution of DotNetNuke. Here we bring to you certain best practices which you must consider for proper integration.

1. Document Management: SharePoint is the finest document management system that is applicable for all businesses irrespective of the size. Utilizing this system, which is built within the cloud in order to make room for maximum accessibility and storage, group members are able to collaborate and share an apparently unlimited quantity of data and documents. It effectively integrates with Outlook and makes use of social tools for amplifying the organized, collaborative, atmosphere. It also facilitates transformation of raw data into interactive, beautiful reports by team members.

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3. The DNN Enterprise: For those utilizing SharePoint as the document management system, and wishing to integrate the same into their website, the Nuke Enterprise edition is a good choice. With the help of this edition, custom integration is possible at a highly affordable cost. Through the connector, firewall issues can be bypassed and the content can be kept fresh, while publishing directly from the Document Library. Every document that is published is offered protection by the DNN role-oriented security network.

4. Avoidance of Firewall: Many companies make use of SharePoint as the document library and DNN as the public-facing website. In most cases this implies that the SharePoint server resides within the trusted zone while the DNN is made available to the public. All communications that take place between the two servers begin from the SharePoint server. This feature can be used without making any kind of modifications to the security policy.

5. Leveraging filtering views: The built-in views provided by document management system for filtering facilitate the use of the Create View UI. The views that have already been created can be used without the requirement for maintenance of two distinct filter sets. More time can be spent for development of core features as the time spent on development of filtering and associated UI features is reduced to a great extent.

6. Extended web application: When there is already a SharePoint web application making use of Active Directory for authentication, the same can be extended to support users from DotNetNuke. For this a DNS or hosts file entry needs to be created for the upcoming SharePoint site.

7. Modification of web.config files: A number of changes need to be considered within the web.config file in the SharePoint application. Before making any kind of modifications, it is advisable to create a backup.

8. Taking care of file size: With respect to the file size, DotNetNuke possesses an option beneath the host settings which limits the file size on the website. The files are compared against that number by the Connector. Files bigger than the stipulated limits of the website are not published.

9. Deletion from the document management system: In case “propagate deletions” is selected, the file that is deleted from the document management system also gets deleted from DNN. However, if the deleted file possesses references from a module, it will reveal broken links.

10. Handling permissions: Remember that permissions from a SharePoint to a DNN site are managed by DNN’s security model. It is not possible to manage permissions across SharePoint and DNN. This in because, in a number of cases, users and roles are different when it comes to the intranet and the public website.

Seamless integration, when effectively accomplished, empowers organizations to securely and effectively publish documents directly from SharePoint into their respective exterior-facing websites. Custom SharePoint development teams can help you build projects within allocated budgets and time schedules.

We provide SharePoint application development services. If you would like to talk to one of our expert SharePoint developers, please get in touch with us at Mindfire Solutions.

SharePoint 2013 Assessment Uncover the Benefits

A constant increase is noted in the number of organizations using Microsoft SharePoint to build websites. Each organization also has option to choose from a variety of SharePoint technologies and products to meet its specific requirements. Along with securely storing, organizing and sharing information, the web application development platform also allow users to access the data using any of the widely used web browsers including Internet Explorer, Firefox and Chrome. Microsoft recently released the updated version of SharePoint with a set of innovative and extended features.

custom sharepoint development, sharepoint application development, certified sharepoint programmersThe latest version of the platform provides a comprehensive solution to manage information, while availing the advantages of your existing IT systems, structured processes and compliance. At the same time, the framework is also optimized to make it easier for users to access information, process and collaboration in a familiar and consistent way. If your organization is already using SharePoint, then you must be aware of the features and benefits of this platform and custom SharePoint development. But you must know the benefits provided by SharePoint 2013, if you are planning to migrate to the popular web application development framework.

Top 5 Benefits of Upgrading to SharePoint 2013

1. Avail the Advantages of Cloud Service: Many enterprises are investing in cloud computing to meet the latest trends in technologies. Many reports have highlighted that more and more companies will include cloud services as part of their infrastructure very soon. With SharePoint 2013, an enterprise can easily embrace the cloud services. You can use Office 365 to run the latest version, while availing its features and benefits. Also, you have option to avail all features in cloud by choosing a solution that can be run in virtual machines through Amazon Web Services or Windows Azure. The feature further enables you to make and implement a hybrid architecture that takes advantages of your entire IT investment.

2. Improved Workflow Manager: Microsoft has designed SharePoint 2013 with an efficient Workflow Manager. The feature makes the web application development platform suitable for all types of enterprises regardless of the size of their workflow. The improved workflow manager also saves the time and efforts when the workflow is huge. Further, an organization can use the workflow managers to easily integrate new work flows. As the business models and work processes are becoming complex, the workflow manager infrastructure is useful for leveraging all types of services.

3. Support for Mobile and Social Computing: Many experts have highlighted the shortcoming of previous versions of SharePoint in handling mobile devices. Microsoft has updated the web application development framework with features to facilitate mobile web browsing, along with rendering customized content according to the device. Also, SharePoint 2013 allow users to stay connected with their business systems on the go by sending direct alert notification to apps installed on their smartphones. Similar to mobile computing, the latest version also comes with additional features to support social sites. Microsoft also allows users to access discussion threads, reputation building through community, and other community sites without incurring any extra expenses.

4. Improved and Integrated Searching: The search feature of SharePoint is hugely popular among users. The feature enables them to effectively index websites and SharePoint sites along with existing NTFS file share. But platform was using a paid but highly effective search engine called FAST to locate the files. But the search engine is now embedded in the platform. Also, the search engine is optimized with analytics integration. So the updated version display the search results in a modified way. At the same time, it also use query rules to allow users to create promoted results. Along with search presentation, a user can also avail the advantages of continuous crawl to generate faster search results.

5. Optimized Performance: Microsoft has further optimized SharePoint 2013 to meet the requirements of rapid web application development projects. The updated version handles the bits of data stored on local disks in a streamlined way to generate application presentations. So the client receives only the data that has been modified on a viewed web page. Also, the portions of SharePoint site that are not updated or modified are presented from the cache. Similarly, the changes in the SQL levels affect the documents stored in SharePoint document library, only if the SQL delta is modified. The streamlined data processing enhances its performance, and makes SharePoint 2013 the best option when large documents are modified and updated on a regular basis.

Microsoft has also simplified user licensing to make SharePoint 2013 popular among small enterprises. As the enterprises are no longer required to buy advanced licensing, they will love to migrate to the web application development platform to complement the needs of their entire business operation.

We provide SharePoint application development services. If you would like to talk to one of our certified SharePoint programmers, please get in touch with us at Mindfire Solutions.

SharePoint – Reliable Solution for Small and Medium Enterprises

For the small and medium- sized business enterprises, sharing of data with collaboration from a variety of sources is of extreme necessity. The collaboration of these data gathered from the various sources along with sharing allows a person to get all the information at just one place. The ultimate result is reduction in resources along with increase in productivity to a significant extent.

Microsoft SharePoint comes up with a safe, reliable strategy for effective collaboration and sharing of data among a team. It has a lot of benefits for the SMEs. However, prior to looking at its advantages, let us take a glance at the prominent features:sharepoint webparts development, sharepoint application development, sharepoint developers

Useful Features of Microsoft SharePoint

  1. Integration with Microsoft Workplace 2007– Microsoft SharePoint Server or MOSS efficiently integrates Microsoft Workplace, thereby rendering Workplace documents in internet pages.
  2. InfoPath 2007– Microsoft InfoPath forms are hosted around the internet browser by an application of SharePoint and InfoPath Forms Services. One can see the forms as well as fill them applying the browsers.
  3. Excel 2007– SharePoint internet site enables fast, easy loading of all excel worksheets. Customers have the option of editing the sheets by an application of the browser.
  4. Outlook 2007- With an application of the Workplace Outlook, the document libraries can be easily accessed as well as synchronized.
  5. Access 2007– Entries can be synchronized applying this web application platform to view data and prepare reviews even when the person is offline.
  6. PowerPoint 2007– PowerPoint slides can be shared with customers by applying SharePoint 2007.
  7. Enterprise Search– This platform enables enterprise search. It indexes the documents that are saved in the document libraries and person groups with the intention of facilitating the search.
  8. Business Information Catalog– SharePoint comes incorporated with the Business Enterprise Information Catalog (BDC) feature that helps utilization of the business enterprise data for backend server purposes like SAP. The data can be viewed with the internet based interface of SharePoint without the necessity of composing any code.

Benefits of SharePoint for the SMBs

As the owner of a small or medium- sized business enterprise, you will find the implementation of Microsoft SharePoint turning out to be extremely advantageous. In addition, SharePoint webparts development helps businesses to create and customize webparts for custom functions. However, to get the best out of MOSS, one must stay aware of the right ways of implementing it. Here is a brief overview of how SharePoint can be utilized in the desired way such that it helps the business enterprises in their operation.

Portal and Collaboration for Maximum Returns on Investment: Collaboration, though it has different meaning to different people, is mostly about socializing the content and preparing report or other documents with commendable ease. SharePoint, as collaboration software, is sure to deliver positive results. Now, most organizations deploy SharePoint with portal and collaboration as the first workloads for certain reasons.

To begin with, portals pave the way for rapid returns on investment by means of replacing the rather expensive existing solutions. Secondly, information sharing in the workplace becomes easier as well as more effective by virtue of document collaboration compared to file shares or email attachments. Thirdly, both portal and collaboration are low- risk workloads and they do not bring about complex variables to the environment like the custom application development.

SharePoint, being a feature- rich product that it is, necessitates a careful implementation of its functions only after a governance plan has been developed. This plan must be in keeping with the goals of the particular business organization.

Improved Enterprise Content Management: Microsoft SharePoint facilitates enterprise content management (ECM), which is an excellent way of connecting an organization’s people, processes and information. The small and medium- sized business enterprises, too, face the information overload problem and are therefore, looking forward to implementing this information access software.

ECM is actually an integrated platform and architectural framework that enables uninterrupted collaboration and not just organization or storage of content. Enterprise Content Management leads to greater productivity of a business organization.

External Expansion with Web Content Management: As an effective web content management platform, it is becoming all the more popular especially, among the SMEs. Microsoft SharePoint comes up with a newer set of WCM functionalities, which allows the business enterprises to use this platform primarily for their customer facing websites. With the increasing dependence on the web content, consolidation of both the external and internal presence of the organization on a single platform becomes feasible with this WCM feature of SharePoint.

Adoption of Cloud Computing: Resorting to “Cloud” is turning out to be an essential way of staying ahead in this extremely competitive business scenario. SharePoint adopts cloud computing, which brings about the following benefits for the SMBs apart from lowering the total cost of ownership to a great extent.

Cloud Computing enables completion of deployment tasks with less hardware to be maintained for the IT administrators.

Pay-per-user cloud services offer cost-effective ways for the SMBs as, they now have the opportunity to overprovision resources for meeting the high demands. Offering a target of 99.9% uptime, cloud enables SMBs to maintain high levels of performance. The cloud offerings, on the other hand, have disaster recovery plans, which makes the planning and management aspects rather transparent.

This web application platform with its multiple functionalities goes a long way in facilitating the progress of the SMEs. Monitoring of the progress of the tasks becomes easier too.

We provide SharePoint application development services. If you would like to know more about our expert SharePoint developers, please get in touch with us at Mindfire Solutions.

How to Avoid 5 Deadly Sins of SharePoint in the Enterprise

It has been 10 long years for SharePoint in the industry and the software is being credited huge success with respect to installations and sales. The fact that the platform of SharePoint 2010 has greatly improved in perspective of the massive technological advancement as against the predecessors, is certainly undeniable.

However, it is unfortunate that most of the organizations across the world are making use of only a fraction of the capabilities of the software. This particular work approach is often leading to frustrations and disappointments within the organizations. The issues that tend to crop up are quite complex; however, the common themes or approaches can be categorized and identified as the five deadly sins in an organization.Avoid 5 Deadly Sins of SharePoint

Here is a brief explanation of the issues and the ways of avoiding them to maximize the success quotient of SharePoint implementation within an organization:

1. Treating Governance as an One-Time Event: The term ‘governance’ is being much talked about in the present age. Owing to its much-hyped popularity, a number of organizations have attempted implying SharePoint governance. However, most of the time it ends up as nothing more than a weak effort of writing a plan and storing it in the document library. Governance should never be considered just a one-time shot since it is generally an active process. With SharePoint extending deeper into diverse areas of an enterprise, the significance of existing governance is turning out to be greater. The odds of ownership and the position of SharePoint within an organization are quite common. It is to be remembered that governance can greatly affect adoption, in case the controls are too rigid.

2. Leadership Abandoning Responsibility for Roadmapping and Information Architecture: The lack of ability in finding information quickly and easily is one of the increasing disappointments and frustrations faced by most of the business users. While a number of organizations are using SharePoint for quite some time, yet the usability is restricted within just file share. It has also been noticed in a number of cases that the software implementation has made the experience of users worse as they tried finding information spread across expansive websites, pages, discussion threads, document libraries, and wikis.

What made this happen? Unfortunately, the rise of this particular issue within an organization can easily be credited to management’s failure. Taking up a proactive approach to define the terms of processes, architecture, procedure, and training that allows efficient information management would have helped combat the issue. An organization that lacks a solid roadmap and information architecture for ensuring business growth with the passage of time will go on struggling with the most basic management items restricting their evolution into a more productive and collaborative footing.

3. Treating Training and User Adoption as an Afterthought: A particular issue that often tends to crop up within an organization is considered the worst sin that can happen to anyone. This is because it affects the support and confidence of your specific user base largely. It is likely for most people to welcome change and adapt to the same in a bid to try something different in terms of adding value and worth to the organization and their jobs. However, presenting a tool to someone that is hard to use can certainly lead to a loss of support.

This poses as great danger concerning SharePoint as it can virtually reach out to everyone in an organization. Once you tend to lose that support or confidence, gaining that back for another attempt is not only a difficult process and time consuming, but also expensive. It is common to witness IT taking technical approach and rolling out SharePoint with few considerations for effective impact upon users. This approach certainly calls for greater disaster and turns out to be worse.

After all, IT is supposed to prove itself as the most competent and skilled in terms of application of technology to business issues. With SharePoint, end-users and departments enjoy the convenience of creating and finding their own solutions for specific constituents and domains. If IT goes on to establish a bad example on the ways of gaining adoption and training its users properly, the stream of failure will spread and continue towards different levels of an organization.

4. Taking Human Resource Implications Lightly: SharePoint is a complex and extensive technology that holds a broad reach. Most of the organizations often tend to overlook this particular aspect of the software and depend on existing employees, having little expertise with the diverse range of necessary and essential disciplines of the software, to deliver complete business and platform solutions. What turns out to be worse is that a number of organizations tend to misuse a particular employee for the kind of role that is a total misfit.

This particular business problem with SharePoint indeed gives rise to multiple issues in IT and the enterprise as a whole. Some of the examples or instances shared by clients include:

I – Custom development of application as against SharePoint Out of the Box functionality that could have been easily leveraged. This leads to largely increased ownership cost in terms of the application.

II – Not improving the best practices of SharePoint development and design leading to expensive maintenance and enhanced efforts.

5. Lack of Education and Engagement among Executives: Most of the big organizations feature the objective of enhancing more collaboration and productivity within the enterprise. During the same time, a common theme that plays around the IT departments is that SharePoint lacks maximum support and attention from the executives. The executives surely want to reap the benefits, but fails making any investment as and when necessary.

The technology might not be perfect, but the issues that tend to crop with SharePoint are specifically ‘man-made’. The course of SharePoint can certainly be changed; however, the road to deliverance begins with expertise and knowledge.

We provide SharePoint application development services. If you would like to know more about our expert SharePoint programmers, please get in touch with us at Mindfire Solutions.

A Guide to Success in SharePoint Adoption and Security

custom sharepoint developmentOne of the rapidly growing and rampantly used products of Microsoft, SharePoint has become a favorite of a number of fortune 500 organizations. It is a marvelous tool possessing a wide array of capabilities. SharePoint caters to high grade business analysis in order to recognize opportunities and problems, thereby assisting businesses to enhance content collaboration as well as boost access to business intelligence. This web application platform also makes sure that robust data security, auditing processes and compliance are perfectly in place.

However, simply installing and making SharePoint available will not be able to guarantee its successful implementation all through the organization. While there has been considerable increase in the deployment of SharePoint in the business world, empowering users to adopt this platform and sustaining the same with proper security can indeed be a great challenge. Here we bring to you some crucial guidelines that will facilitate SharePoint adoption in your enterprise to reap business benefits from it.

    • Analyze your specific needs: Prior to the implementation of SharePoint, it is essential to understand the organizational goals, initiatives and objectives because of the fact that SharePoint comes with a number of features that are compatible with particular business requisites. It is also advisable to have a look at the current application usability, procedure and populace concerned, the problems linked to them and how the platform can address the issues.
    • Designed architecture: In order to make the SharePoint environment user-friendly and rich, it is important to have in-depth knowledge of SharePoint design and how the templates can be well defined through leveraging a number of navigation and content types. Lots of organizations go for the development of web pages with inadequate planning and do not consider accessibility by end-users in order to update the content. Maintaining proper flow while building the architecture will pave room for convenient access for end-users who will be able to derive complete benefit from the existing features. Hence, innovation in architectural plan and design offering space for new features and fulfillment of requisites surely assists users to come up with quality output.
    • Plan your implementation according to crucial needs: Instead of installing all the SharePoint application features, implementation of crucial features catering to particular needs is much better. Certain essential features include intranets, business intelligence, managing sales, document sharing and tailor-made applications accessible with the help of dashboards.
    • It is vital to be proactive: Besides architectural planning and development in line with present business requirements, it is also essential to think proactively and develop templates for future capabilities and requirements. Proactive design meets the needs of end-users, thereby ensuring usability and sustainability.
    • Be slow and steady: Doing a lot of things simultaneously is not a good idea. Rather, you should start bit by bit, and plan your implementation steadily with the passage of time. For instance, it is good to first aim at a specific group of capabilities or people, concentrating on particular concerns which people come across, such as accounting, managing sales, sharing of spreadsheets or business planning.
    • Customization of end user training: Almost all the companies have the feeling that the SharePoint platform is easy to comprehend and utilize. However, the fact is that without adequate training, it is difficult for users. Although a number of DVDs, books, training institutes and online courses are present, guidance on tailor-made features in SharePoint is rarely available. This calls for arrangement of business-oriented training on the part of organizations before the employees start handling SharePoint. Guiding users on the ease of accessibility of the platform, creation of training manuals, PPTs and notes will definitely enable users to effectively comprehend the application and get motivated to adapt to the change.
    • Security through permission levels: Security over the SharePoint platform is made available through a range of default permission levels, which constitute the fundamentals of security for assignment to groups. Group sharing is always better than individual sharing, and afterwards, users can be added within each group to validate all the permission levels prior to providing.

When SharePoint is implemented in an organization in the proper manner following the requisite guidelines and security measures, it indeed makes room for organizational success and can enable one to derive maximum benefit for businesses through leveraging SharePoint development.

We provide custom SharePoint development services. If you would like to know more about our certified SharePoint developers, please get in touch with us at Mindfire Solutions.

Crafting the Perfect SharePoint Solution for Your Business

SharePoint MigrationSharePoint is a web-oriented tool from Microsoft that enables the user to locate and manage information across the web browser as well as share files in a more efficient manner. It is of immense help to businesses by serving as the central location for the storage of files, projects along with ad hoc information. In fact, SharePoint has the capability of searching the entered information as well as the information within any stored document. This in turn enhances the business productivity and helps in cost control. Let us discuss a few of the prime features of SharePoint before exploring how the perfect SharePoint solution can be built and leveraged for businesses.

Key features of SharePoint

    • Document Management: This web tool facilitates several functions like check-in or check-out and also approvals.
    • Discussions: The discussion board of SharePoint can remarkably trim down the time that is spent in meetings. An interesting feature is that the entire information related to the discussions lies centrally, is properly documented, has a back up, and can also be conveniently searched.
    • Wikis: Internal knowledge bases can be easily developed with the help of SharePoint wikis. In this manner crucial information regarding the business operations is documented and retained within the business.
    • Workflows: With the assistance of SharePoint you will be able to generate workflows focused on your business processes. This facilitates the replication of the same result every time there is execution of the process. Hence, a convenient means of tracking information flow is available, thereby leading to consistent results.

Techniques to Derive the Perfect SharePoint Solution

  • All emails should be stored on a centralized and secure website to facilitate seamless archive.
  • A centralized task location needs to be maintained in order to assign task to each team member. The tasks are automatically displayed on the To-Do List of Outlook 2007 and are linked to projects, thereby enabling one to identify the tasks that have not been closed.
  • Large events should be organized and the relevant documents and assigned tasks should be stored, while posting whatever is linked to events. Integration of all this stuff with Outlook offers increased efficiency.
  • So far as the documents are concerned, constant collaboration with every team member is a must in order to have a thorough understanding of each person’s tasks.
  • On assignment of tasks to team members, there should be automatic notification to inform regarding the assigned task. Moreover, alerts are best to inform about updates.
  • SharePoint should be used as a robust yet uncomplicated project management tool for the team or organization enabling management of documents and tasks within a single location.
  • Document management should be done with the help of check-in and check-out tools.
  • The content approval feature or the approval workflows should be properly leveraged for increased control over the organization’s documents.
  • Training materials ought to be provided to partners, clients and teams within a website that is password protected and is accessible from anywhere across the globe.
  • Documents as well as other information should be shared with partners or clients within a private and secure place.
  • It is best to operate and access data through mobile devices having internet facility for increased convenience during travel or client meeting held away from the office.
  • Brainstorming sessions and enhanced team communication should be practiced. Moreover, centralization should be done with regard to posting of announcements so that everyone is notified through mobile phone or email, irrespective of the place.
  • All team discussions, projects tasks, centralized calendars, company contacts, files and team blogs should be taken offline and then the updated information should be synchronized.
  • Central documents should be created to enable all stake holders to avail and modify the same document and access the update at the click of a button. All modifications can be synchronized with the single document.
  • It is advisable to develop a project dashboard wherein common project elements like project tasks, project issues, project documents, project milestones, and so on can be viewed and filtered on a single page.

SharePoint comes with a range of features to facilitate and streamline business processes. Following the above-mentioned techniques can enable one to derive maximum benefit for businesses through leveraging SharePoint development.

We provide SharePoint migration services. If you would like to know more about our expert SharePoint developers, please get in touch with us at Mindfire Solutions.