Top 10 Content Migration Tools to SharePoint Platform

SharePoint is a web application platform developed by Microsoft in the year 2001, and since then working wonders in proving to be the best technology for handling huge data. SharePoint is very unique amongst information management systems in that it is rarely purchased with any specific purpose in mind. It is mostly bundled in with other products when an IT department negotiates an enterprise agreement with Microsoft. This technology is useful in building sites, content, applications and search.

sharepoint cms customization, sharepoint development company, sharepoint deployment planning servicesSharePoint development allows innovative tools and facility for the development of incredible website that has immense capability to manage various documents and files in an neat and appropriate manner. With the growth of companies, it has become tedious and difficult to manage various files, documents and their positions. SharePoint technology offer immense ease in the management of different files and documents and allows sharing these to main website. SharePoint from the house of software legend Microsoft is used in the creation of large information portals of businesses and companies.

Advantages of using SharePoint

  • It offers a central platform to share work from a central place.
  • It allows to develop and store content through document library.
  • It helps to control complete business processes of an organization.
  • Offers search elements, which helps to collect the information in a short span of time.
  • It allows participating individually in decision making process of a company.
  • Helps in easy development of a website as well as in the maintenance process.
  • It helps in work-flow integration, backup system, branding and consulting activities of an organization.
  • Helps in the development of various applications that are useful for various task processing in an organization.

There is so much to learn and various new features to be discovered and what certainly will be interesting is how quickly businesses transfer to the new platform. Taking those steps will gain immediate benefits in your current environment in order to ensure you are ready to quickly take advantage of the new SharePoint 2013 features.

Some of the core features of the SharePoint 2013

It brings an enhanced user interface with customizable fields and much improved functionality. Its health and appointment management, human resource integration, policy, request and claims management is great. It provides customizable reporting, cache service, expense tracking, revenue tracking and patient check-in. Multiple fee schedules with auto-schedule follow-up, data import/export HIPAA Compliance and tracking the provider’s productivity well.

Migrations are long, complex, risky and expensive projects and it’s difficult to prepare current environment properly to ensure that one is set for a successful migration now and in the future. On top of that, everything one does in the environment should be implemented with an eye on how it will impact SharePoint platform as it evolves. Migrating custom code becomes very costly and time consuming, with the high risk of data loss. Analyzing present environment to identify and address pre-migration issues and planning SharePoint migration strategy with confidence. This will deliver system efficiencies in the short term, ensure high performance and slash migration timelines and in new environment.

Top 10 SharePoint Content Migration Tools

1. Davinci Migrator: It gives the ability to identify potential problems before they occur. Migration estimates help to build realistic schedules. And Davinci reduces risk, lowers the cost and shortens the time necessary for SharePoint migration. Davinci also lets to put site and SharePoint content migration decisions into the hands of the end users responsible for the content using Microsoft Excel. Reliable migration of documents from older ECMS to SharePoint 2010 or SharePoint 2013. From any SQL Server based ECMS (EDRMS, DMS, CMS) with files stored on a network drive or share. ECMSs like DOCs Open, Worksite, FileNet, Hummingbird DM6, etc.

  • Migrate all versions and metadata (including managed metadata)
  • Migrate to SharePoint libraries and folders
  • Apply document level security if desired
  • Currently in use on migration projects totaling about 2 million documents
  • Good for small migrations too with a cost effective pricing scheme.

2.Idera Migrator: SharePoint migration suite is the most comprehensive solution available for SharePoint content migration. It goes above and beyond traditional SharePoint migration solutions enabling you to visually architect and organize content and metadata during migration, to improve search, eDiscovery, usability and manageability. Idera SharePoint migration suite is designed to be used over and over again, with no services required, in a wide variety of scenarios including:

  • SharePoint platform upgrade – migration from or between SharePoint 2003 to 2007 to 2010
  • SharePoint site consolidation
  • SharePoint farm/site collection/site reorganization
  • Rolling out new sites and applications from development through testing and staging to production2

3. Tzunami: It is leading SharePoint Migration tools which has been developed specifically to respond to all SharePoint migration requirements. It enables advanced migration from multiple sources. Saving total-cost-of-ownership, the solution easily moves content to advanced SharePoint systems from a wide-range of sources. Such as File Shares Migration where migration is from folder structures and files from any file share (local or network drive) to SharePoint 2007 Platform. Migrating Exchange Public Folders to SharePoing 2007 List and Libraries. Migrating Livelink content into SharePoint 2007 Platform, Xerox DocuShare content into SharePoint 2007 Platform, EMC Documentum Content into SharePoint 2007 Platform, eRoom content into SharePoint 2007 products. Hummingbird Document Management content into SharePoint 2007 Platform and for migrating Hyperwave content into sharePoint 2007 Platform and lotus notes databaser and applications into SharePoint 2007 Platform.

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4. Quest: All new social features, business intelligence capabilities, and search improvements are improving with each new edition and new version of SharePoint. Quest Migration Manager for SharePoint comes into play from migration 2003 to 2007 then to 2010 and finally 2013. With each move it serves better with richer quality of the products. Whenever there is migration there is filtering and scheduling.

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5. Vital-PathPathBuilder: Enterprise Application Integration for Content Management (EAI-CM) platform that quickly and seamlessly integrates more than 40 content repositories with SharePoint. Enables users to interact with content and data from any third-party repository without leaving the SharePoint environment. Synchronizes permissions and security between native repository and SharePoint.

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6. Xavor Migrator: SharePoint sites, libraries, lists, web parts and permissions can be easily migrated or can simply be re-arranged or re-structured using this powerful migrating tool.

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7. Vyapin Migrator: It builds an intelligent document migration solutions for Microsoft SharePoint. It is a pioneer in developing document migration solutions, starting from the very beginning when SharePoint was first introduced by Microsoft. It introduced a document import kit for SharePoint 2010 which is a powerful, easy-to-use tool to migrate documents and their associated metadata from file systems & network shares into Microsoft SharePoint Server 2010 / Microsoft Office SharePoint Server 2007 (MOSS 2007), Microsoft SharePoint Foundation 2010 and Microsoft Windows SharePoint Services v4.0 / v3.0 (WSS v4.0 / v3.0).

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8. Proventeq Migrator: It is a content nigration suite which helps in migrating web content, documents and other digital assets from a wide range of sources (structured or otherwise) to Microsoft SharePoint 2007, Records Center and SharePoint 2010. The CMiS migration process follows the Data Migration ETL (Extract Transform & Load) principles for separation of extraction and transformation from the load into SharePoint. This separation of stages means that the migration can progress in an iterative manner even though SharePoint system may still be under development or configuration.

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9. PCVITA Express Migrator: It is a comprehensive solution for enterprise to migrate content to SharePoint as part of SharePoint migration strategy that goes above and beyond other traditional SharePoint migration software, thereby allowing to have visually architected migration. This provides an effective and simple solution for enterprise to migrate their business-critical data from different repositories (File Share, Public Folder, File System, Lotus Notes, and SharePoint etc) to Microsoft SharePoint Server. The SharePoint migration product granularly migrates the content while keeping all the associated meta-data & permissions intact.

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10. MetalogixMigrator: It also can migrate content into SharePoint from just about any source system. From one SharePoint version to another (2003, 2007, 2010, WSSv2 or WSSv3), from various Enterprise Content Management systems (eRoom, Stellent, Livelink) and from file systems, Exchange public folders, blogs and websites. Migrate SharePoint Sites, Lists and Libraries between servers with full fidelity, Upgrade from SharePoint 2003 to SharePoint 2007, Plan migration to SharePoint 2010, Re-organize or re-template SharePoint content, Manage upgrade with zero downtime. Simplifies the process of migrating eRoom content to SharePoint. All interactions with eRoom and SharePoint go through supported, remote APIs. As a result, you can complete all migration operations from any client machine. Consolidate multiple corporate file shares, web-based document sources, and personal drives into a centrally managed SharePoint repository. It also enables organizations to rapidly migrate content from popular blog platforms to SharePoint 2010. This product supports Microsoft’s vision of SharePoint as both an enterprise content management platform and a social computing platform. To get maximum benefits of Sharepoint, you may consider hiring services of a certified SharePoint development company to assist your development needs.

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We provide SharePoint deployment planning services and also help you leverage the benefits of SharePoint cms customization. To speak to one of our certified developers today, please contact us at Mindfire Solutions.

SharePoint tackles all the diverse concerns and issues of file mismanagement

Microsoft refers to the SharePoint server as a business collaboration platform for enterprises as well as the web. Since it is effectively integrated with MS Office, SP has become an ideal solution for a number of organizations who are well-versed with the Office products. It efficiently tackles the different issues and concerns arising out of file mismanagement. Moreover, the enhanced capabilities of SP with respect to worker collaboration coupled with its reliable security option has turned SharePoint into an advanced enterprise level platform. Let us check out the different benefits that SharePoint offers making diverse tasks easy to handle.

sharepoint cms customization, sharepoint development company, sharepoint deployment planning services1. Enhanced content management: From placing data within SharePoint to management of manifold websites showcasing many iterations of the data, enhancements have been realized in the content management services of the program. One of the striking features is the ability to take the data from any Word document, then conveniently paste it into SharePoint. After that, the Word formatting code is modified into the proper XHTML. Following this, it can be uploaded across multiple sites, the versions can be changed when the original is changed. Moreover tools are available to put your content across a range of electronic devices.

2. Consolidated functionality: It is a fact that so far as organizations are concerned, the staff is going to use much more than a single program or functionality. The BCS or Business Connectivity Service upgrade makes SharePoint capable of interacting conveniently with data that is available in other formats like Excel spreadsheet or Word document.

3. Rapid development of sites: Although every website is different, there are a number of features which are reused across a majority of the websites wherein just the content and layouts are different. The design of the SharePoint platform is able to comprehend this and offers developers predefined functions as well as assets such as the Design Manager, which streamlines the design procedure, turning it into a decision making one.

4. Enhancements in end user functionality: Even if a program is loaded with every power and functionality in the world, its bottom-line usefulness would be questionable if your staff is unable to use it for carrying out their duties more proficiently as well as quickly. Whenever a business is undergoing financial expenses for purchasing a corporate license for a program, it is evident that it is looking for a software that would provide the appropriate tools for carrying out the job and also refine them to ensure interactive intuition with the users. In this respect, it can be said that SharePoint has come up with greatly enhanced functionality with features like layout as well as drag-and-drop improvements which interact with MS Office theme for conveniently empowering every employee.

5. Improvements in data analytics: In the present age, information is everything. The new Excel BI and PerformancePoint services in SharePoint Server 2013 renders information in an understandable and accessible manner. Each important and measurable statistic is tracked and displayed in formats which are convenient to read, such as visual graphs and scorecards.

Managing Browser File Handling

Along with the above-mentioned features that help SharePoint in tackling the concerns of file mismanagement, there is also the Browser File Handling property which is available in the following locations:

  • The property is present in each web application
  • Each List comes with the Browser File Handling Property
  • The property is also available in each document library

Out of these, only the property pertaining to the web application can be managed through the web interface. The Document Library and List level properties can only be accessed through code.

Sometimes there are issues in uploading huge files to SharePoint. Usually, the maximum file size for uploading is 50 MB. Often when we try to cross the limit, error messages such as “An unknown error occurred”, “Request Timed Out”, “HTTP 404- Page Not Found” might be displayed. These problems can be tackled through increasing the web application’s maximum upload size, increasing the setting for connection time-out in Internet Information Services, and such other methods.

On the whole, SharePoint is very interactive and dynamic facilitating collaborative management of content through a browser. To get maximum benefits of Sharepoint, you may consider hiring services of a certified SharePoint development company to assist your development needs.

We provide SharePoint deployment planning services and also help you leverage the benefits of SharePoint cms customization. To speak to one of our certified developers today, please contact us at Mindfire Solutions.

Migrating from WordPress to Sharepoint?

Owing to the user-friendly aspect, a large number of organizations are increasingly realizing the need to migrate from WordPress to Sharepoint. These companies prefer to host the content within distinct libraries or lists utilizing a metadata structure. Moreover, they want to make use of a powerful search engine that would empower users to conveniently arrive at the data they are searching for.

The WordPress to Sharepoint migration projects are very intricate, but yield effective results once the problem areas are tackled before going for the actual process. In fact, moving to SP is much more than copying the content to any SP site from the source destination of the data.

Content Analysis

sharepoint development services, sharepoint portal development, sharepoint developersA good understanding of the content as well as its usage is important. This analysis phase involves the verification of the content volume and usage along with the permission setup. It is significant to comprehend the manner of data usage and the procedure that is involved in creation and modification of content. Knowledge of this is a great help while setting out libraries and sites. Here data is organized into categories depending upon what can be moved rapidly, what is possible to be archived and what might create problems. Hence, when you are migrating from WordPress to SharePoint, this phase is crucial for planning the project as well as its successful completion.

Cleanup and Preparation

Migrating offers a great opportunity to clean archive content and directories which have become obsolete. One of the key aspects to ensure a successful migration is to solely move those items which require moving. This leads to a short migration life cycle and also enhances the content’s usability through retention of that data which is actually relevant in today’s business perspective.

Taking care of site configuration

Once you arrive at a specific amount of data that is ready for migration, the generic configuration of the site libraries as well as the site itself can be defined. You can also go for search engine configuration, defining metadata and also establishment of permission groups.

One issue that you might face is defining the metadata. The content that needs migration may be present within an environment wherein there is no metadata, for instance a file server where the content resides in a folder structure This folder structure should not be used for classification of data since content in SP always revolves around metadata. In such case, a robust metadata structure should be built within the destination library which assists the users to locate the content. Following this, content types, lists or libraries need to be created with specific focus on the source location’s security setup. It is best to split the content into a number of libraries or ascertain fresh permissions setup for business owners.

Testing

After configuration of the destination sites, you can perform certain test migrations making use of a limited set of documents to ensure that there is proper configuration of the current site structure. Involvement of key users is advisable for carrying out certain tests through addition or modification of documents.

Migration of data

This is the phase wherein the real migration from WordPress to SharePoint takes place. There are a number of migration tools which enables successful migration.

Testing during migration

Owing to a number of organizations or technical concerns, migration jobs are usually carried out in batches. So there is good opportunity to perform certain testing procedures after the completion of each batch. This makes it convenient to quickly correct any faulty migration procedures, thereby ensuring an appropriate working ambiance in the end.

Once all these steps are meticulously followed, it ensures successful migration from WordPress to SharePoint. For more effective results, you can always involve the end users. Define certain key users, let them comprehend SharePoint and then gather their feedback. This will help you collect useful information and also enhance the user adoption procedure. This would help you leverage the benefits of SharePoint portal development.

We provide SharePoint development services. If you would like to talk to one of our certified SharePoint developers, please get in touch with us at Mindfire Solutions.

SharePoint Application Development- Get Essential Interactive Web Platform

Microsoft states that SharePoint is their most thriving server products, ever with 36.5 million in user license sales reported, for the years 2006-2011 and an approximate 2 billion in total sales reported as of 2013. Thousands of Microsoft partners around the world, work with SharePoint technologies, creating biggest partner’s communities. It widely deploys apps, by SMBs and enterprises, across the globe. It is available in more than 70 languages.

SharePoint is most powerful collaborative platform, which delivers a single infrastructure to provide portal and collaboration capabilities across intranet, extranet and internet sites. Users find news ways to share information with SharePoint, they search and discover the right information and people and how they build sites and experiences in a more self-service fashion. Technical people get benefited as they find better ways to organize documents, project details and timelines. They even can handle sites easily and grant permissions whenever they want to.Get Essential Interactive Web Platform

SharePoint applications are important for business and one can integrate with his or her website for a better performance. By getting developed under SharePoint technology it is sure to get a customized integrated solution. With out-of-Box features, one can get the compelling office integration as well as easy and flexible application deployment. It bestows upon users with so many diverse benefits and services. And adds value to company by serving them as a collaboration tool, portal, enterprise search engine, enterprise content management system, managing business processes, forms and offering effective business intelligence.

Vital Benefits of Using SharePoint

  • Reduces the complexity of securing business information.
  • Easily manages documents and ensures integrity of content.
  • Improves team productivity with easy-to-use collaborative tools.
  • Builds a collaboration environment quickly and easily.
  • Gets users up to speed quickly.
  • Deploys solutions tailored to any business processes.
  • Provides sophisticated controls for securing company resources.
  • Easily scales any collaboration solution to meet their specific business needs.
  • Provides a cost-effective foundation for building web-based applications.
  • Takes file sharing to a new level with robust storage capabilities.

Sharepoint empowers people to work together in such a manner so that they can get maximum benefits out of it. It makes people to collaborate and share their views, ideas and knowledge. This helps to find the ideas and expertise through various different communities. By combining an integrated, easy-to-manage platform with best-of-breed enterprise search feature can easily find content, information and people on the fly. SharPoint is highly secure, a comprehensive authentication and granular authorization system built in leads to secure development process. For easy customization, SharePoint also provides webparts which can be used as a plug and play object in your implementation. If you would like to get custom SharePoint webpart development done, that can help personalize your sharepoint application more precisely.

SharePoint websites based on their usability, design, creativity and ability to incorporate modern techniques. It is the fastest-growing product in the history of Microsoft. Stands No.1 portal product holding an amazing record of Forrester Research. The new version of SharePoint, delivers great Intranet/Extranet platforms and acts as a great platform for building robust and reliable websites.

We provide Sharepoint application development services. If you would like to know more about our certified SharePoint developers, please get in touch with us at Mindfire Solutions.