5 Steps to Sustainable SharePoint User Adoption Success

SharePoint has become one of the most widely used web application development platforms, preferred by several enterprises all over. However, in spite of the large number of users, SP is usually considered to be more of a network share. It can be put to varying uses and can actually cater to a range of business requirements. Though often ignored, user adoption sustainability is the main point of concern when it comes to SharePoint. For this, it is essential to create a well- planned and of course sustainable user adoption program. Here is an overview of five steps in which sustainable SharePoint user adoption success can be guaranteed.

1. Awareness: Drive Enterprise Momentum

offshore sharepoint developer, sharepoint 2010 experts india, sharepoint cms india, sharepoint migration experts india, sharepoint programmers india, hire sharepoint developer india, sharepoint services india, sharepoint site branding experts, Sharepoint Migration Services, sharepoint portingCreating awareness while also inviting people over to your SP network is the first step in the process. The most popular way of doing this is by selecting the high- profile, positive as well as influential groups into SharePoint. The next step would be to generate interest in them because their inclination would automatically induce others in the organization to go for this platform. If you are thinking about the ways in which this interest can be generated, check the following tips:

  • Identify common enterprise related problems and issues that can be solved by the platform.
  • Guide the people in the desired direction by means of training as well as resource adoption to the current SP artefacts.
  • Convince the decision makers about what this platform can do for them including saving the cost.
  • Communicate the power of SharePoint while also developing self-service support to let people teach themselves.

The next step follows once the influencers have already joined the SP bandwagon.

2. Aligning the Business Needs

Identification of the people along with the possible problems should be followed by aligning them with the business requirements. This involves reviewing the existing collaboration tools as well as patterns while also automating the manual business process too. Following this, it is your turn to prioritize them accordingly.

3. Developing a Relevant Plan

The process of creating a relevant plan begins with an identification of the existing SP resources in terms of training, governance plan, user management plan, release management plan and support structure. The next step would be to establish a support model for self service, site managers and higher level support. A contextual user training module also needs to be developed separately for the site managers and the business users. The modules would include the purpose of SP, roles, responsibilities, learning and support resources along with expectations.

4. Establishing Enterprise Buy-In

After having created the SP bandwagon, it is now time to make the rest of the organization derive the benefits out of using this platform. This is where establishing an enterprise buy-in turns out to be so important, as it makes others realize not just the significance of SP but also the way of using it in the proper manner. Establishment of the Enterprise Buy-In along with deriving the benefits from the same can be done in the following ways:

  • Training the site owners as well as the business users
  • Making a comparative study between the before and after notes to determine the changes made by SP.
  • Provide enough opportunities to the people to get your message. Organizing internal awareness campaigns, hosting user group get-togethers and competitions and so on are some of these opportunities.
  • Recognize and present awards to those who help others.

This particular step is one of the most difficult to be accomplished.

5. Facilitate Engagement

The task of ensuring the success of the SharePoint user adoption does not end even after people are convinced of the importance of the platform and they start making the desired use of it. It is necessary to keep them engaged on a long-term basis. The progress needs to be evaluated and kept track of to make sure that no particular user is losing interest. Evaluation of the effectiveness of the support tools is necessary in this regard. Both positive and negative feedback has to be gathered from the business enterprises. Increased engagement paves the way for higher momentum, which in turn, implies that the users are working well.

The above- mentioned five steps are crucial for anyone aiming at enhancing the usability quotient of this SharePoint development platform.

We provide SharePoint portal development services. If you would like to talk to one of our certified SharePoint programmers, please get in touch with us at Mindfire Solutions.

Sitecore vs SharePoint, Some Simple Facts

When it comes to Microsoft SharePoint platform, a lot has been already predicted by the experts about its future. In doing so, every attempt has been made to ground the possibilities in the sphere of factual and actual reality. One of such predictions implicitly involved SharePoint Sitecore and focused on the future of websites that are public facing on the Microsoft platform. In simple words, it can be said that public-facing websites that are developed on the SP platform would generate a lot of interest among the users. Therefore, it can be said that Sitecore or the specific Customer Engagement Platform (CEP) of the same stands as a powerful as well as persuasive advancing direction.

SharePoint – when it makes sense and when it does not

sharepoint development companies, sharepoint development services, top companies in sharepointWell, SP lovers might find it surprising, but the truth is that it does fail to make sense at times. Since its time of development, there has been instances that indeed saw it coming. For example, let us take into considerations the reasons that drive an enterprise to typically choose the specific platform for an internet scenario that is public-facing. The valid points in this process of decision making always includes the following pointers:

  • We feature an important existing investment in the infrastructure of SP.
  • We actually do have a deep organizational understanding of the particular platform along with the people maintaining the platform and also building over its top.
  • We already possess the licensing of SharePoint on our Microsoft Enterprise Agreement and therefore it does emerge as a cost-effective solution.

If these above-mentioned aspects end up being true for a particular enterprise then, the SharePoint platform does continue being an ideal choice for catering to the specific needs of its WEB Content Management (WCM). What should be known is that the platform does have a wonderful service set catering to the particular situation. For instance, in a specific scenario where there exists only one or two drivers or in situations where none exists, Sitecore always emerges as a better option. Alternatively, even in cases where all three end up being true and there is the presence of important business drivers pertaining to digital marketing, Sitecore very much deserves a consideration as it can do things that SP cannot.

What is Customer Engagement platform in relation to Sitecore

In simple terms, Sitecore is referred to as a platform that focuses on on-premise deployments along with the cloud that can be easily leveraged for deployments in public-facing sites. By making use of this particular framework for building a website, skilled developers not only benefits from the influential features of the web content management, but also through the functionality of digital marketing. This specific service set is proving to be extremely beneficial and popular with the CMOs or people owning the customer -facing sites empowered by Sitecore powers.

The functionality of digital marketing enables the organizations to directly interface with the users arriving at the sites, get accustomed to them through their behaviors as well as target them better with meaningful offerings based specifically on the findings. Surely, SharePoint can do WCM, but it certainly dopes not stand as a peer to Sitecore, especially when it comes to digital marketing.

However, Microsoft has realized the issue. The group that ideally focused on preaching SharePoint as a solution to WCMs was disbanded. Microsoft itself got interested in partnering with Sitecore, which will eventually turn out to be good because Sitecore is developed on the .NET platform and the SQL database servers of Microsoft.

In addition to this, Sitecore offers a wonderful plat for transporting your web infrastructure to cloud – whether be it directly through hosting of Microsoft through Azure PaaS (platform as a service) or with third-party providers of hosting solutions like Savvis and Rackspace. An interesting choice in this sphere is Sitecore’s specialized offering of Azure referred Sitecore Azure. In association with the usual benefits of Azure PaaS, you also gain a standard licensing of Azure.

The Recommendation

Now, the bottom line is pretty simple – if you are considering to develop a public website on a Microsoft platform, SharePoint continues making sense provided you cater to certain criteria. However, Sitecore offers an extremely powerful as well as influencing alternative from the enterprise perspective that provides superior tools for customer engagement. You can hire developers from top SharePoint development companies in India who can help you to build SharePoint development within allocated budgets and time schedules.

We provide SharePoint development services and are valued as one of the top companies in Sharepoint in India. If you would like to assess our expertise with a risk-free pilot, please do get in touch with us at Mindfire Solutions.

SharePoint Application Development- Get Essential Interactive Web Platform

Microsoft states that SharePoint is their most thriving server products, ever with 36.5 million in user license sales reported, for the years 2006-2011 and an approximate 2 billion in total sales reported as of 2013. Thousands of Microsoft partners around the world, work with SharePoint technologies, creating biggest partner’s communities. It widely deploys apps, by SMBs and enterprises, across the globe. It is available in more than 70 languages.

SharePoint is most powerful collaborative platform, which delivers a single infrastructure to provide portal and collaboration capabilities across intranet, extranet and internet sites. Users find news ways to share information with SharePoint, they search and discover the right information and people and how they build sites and experiences in a more self-service fashion. Technical people get benefited as they find better ways to organize documents, project details and timelines. They even can handle sites easily and grant permissions whenever they want to.Get Essential Interactive Web Platform

SharePoint applications are important for business and one can integrate with his or her website for a better performance. By getting developed under SharePoint technology it is sure to get a customized integrated solution. With out-of-Box features, one can get the compelling office integration as well as easy and flexible application deployment. It bestows upon users with so many diverse benefits and services. And adds value to company by serving them as a collaboration tool, portal, enterprise search engine, enterprise content management system, managing business processes, forms and offering effective business intelligence.

Vital Benefits of Using SharePoint

  • Reduces the complexity of securing business information.
  • Easily manages documents and ensures integrity of content.
  • Improves team productivity with easy-to-use collaborative tools.
  • Builds a collaboration environment quickly and easily.
  • Gets users up to speed quickly.
  • Deploys solutions tailored to any business processes.
  • Provides sophisticated controls for securing company resources.
  • Easily scales any collaboration solution to meet their specific business needs.
  • Provides a cost-effective foundation for building web-based applications.
  • Takes file sharing to a new level with robust storage capabilities.

Sharepoint empowers people to work together in such a manner so that they can get maximum benefits out of it. It makes people to collaborate and share their views, ideas and knowledge. This helps to find the ideas and expertise through various different communities. By combining an integrated, easy-to-manage platform with best-of-breed enterprise search feature can easily find content, information and people on the fly. SharPoint is highly secure, a comprehensive authentication and granular authorization system built in leads to secure development process. For easy customization, SharePoint also provides webparts which can be used as a plug and play object in your implementation. If you would like to get custom SharePoint webpart development done, that can help personalize your sharepoint application more precisely.

SharePoint websites based on their usability, design, creativity and ability to incorporate modern techniques. It is the fastest-growing product in the history of Microsoft. Stands No.1 portal product holding an amazing record of Forrester Research. The new version of SharePoint, delivers great Intranet/Extranet platforms and acts as a great platform for building robust and reliable websites.

We provide Sharepoint application development services. If you would like to know more about our certified SharePoint developers, please get in touch with us at Mindfire Solutions.

What are the Capabilities of SharePoint Server?

Incredulously, there are now well over 10,00,00,000 web users across the globe, around more than 500 companies using this multi-functional platform “SharePoint”. It’s one of Microsoft’s large-scale enterprises and in past 5-6 years Microsoft sold over 36 million user licenses. It is an integrated suite of server capabilities that can help improve organizational effectiveness by providing comprehensive enterprise search and content management, accelerating shared business processes and facilitating information-sharing across boundaries for better business insight. Regardless of location and devices, we are able to log on to our collaborative, SharePoint-based environment to work with our colleagues on documents, projects or business processes.What are the Capabilities of SharePoint Server

SharePoint sites are quickly created and managed well by supporting specific content publishing, enterprise content management, records management and business intelligence needs. With Sharepoint one can conduct effective searches for people and documents, participate in forms-driven business processes. It even accesses and analyzes large business data. It offers a way for people to work together in a versatile way, working together in online and offline applications, in any location.

Capabilities of SharePoint Server

1. SharePoint sites deliver a single infrastructure to provide portal and collaboration capabilities across internet, intranet and extranet. It also brings all users together to share information and knowledge base across organizations.

2. Collaboration, Portal, Enterprise Search, Enterprise Content Management, Business Process and Forms, Business Intelligence and licensed for Internet/Extranet.

3. SharePoint search gives users the ability to find the people, content and information they need by combining an integrated, with enterprise search technology.

4. SharePoint communities empowers organization to work with people in ways that are most effective for them. Allow employees to collaborate in groups, share knowledge and ideas, connect with colleagues and find information and experts without difficulty.

5. SharePoint Insights enable users to access and act together with information across unstructured and structured data sources. It empowers users to discover the right people and expertise to make better and more accurate business decisions.

6. SharePoint Content enables users to participate in a governed, compliant content management lifecycle. SharePoint content makes it possible to skillfully balance user experience with organization policy and business process.

7. SharePoint Foundation is made for small business organizations or departments looking for a low-cost entry-level or a pilot solution for secure, Web-based portal.

8. An organization can use the SharePoint Foundation to coordinate schedules, share, organize documents and participate in discussions through team workspaces, blogs, wikis and knowledge base on the platform that is the underlying infrastructure for SharePoint Server.

9. It works perfectly with other technologies like MS Office, MS Unified Communications and MS Exchange Server. And it has centralized administration allows managers to access application management features, system settings, manage security settings, upgrade SharePoint, change general application settings etc.

10. It can customize application very easily and helps in organization branding. It also looks after the security issues, by managing permissions to sites, lists, folders, documents, web applications and more.

SharePoint Designer is a tool of choice, among developers, for rapid application development. With the help of SharePoint Designer, advanced users and developers can quickly create customized SharePoint solutions. Expert users can compose no-code solutions that encompass a variety of common scenarios, from many collaborative sites and web publishing to line-of-business data integration and business intelligence solutions.

These great solutions leverage the building blocks available in SharePoint in an easy-to-use environment. Additionally, developers can use SharePoint to get a rapid start on SharePoint application development projects. With its advanced features and tools, organizations can quickly respond to growing business needs by building ultimate effective solutions.

We provide SharePoint development services. If you would like to know more about our certified SharePoint developers, please get in touch with us at Mindfire Solutions.

A Guide to Success in SharePoint Adoption and Security

custom sharepoint developmentOne of the rapidly growing and rampantly used products of Microsoft, SharePoint has become a favorite of a number of fortune 500 organizations. It is a marvelous tool possessing a wide array of capabilities. SharePoint caters to high grade business analysis in order to recognize opportunities and problems, thereby assisting businesses to enhance content collaboration as well as boost access to business intelligence. This web application platform also makes sure that robust data security, auditing processes and compliance are perfectly in place.

However, simply installing and making SharePoint available will not be able to guarantee its successful implementation all through the organization. While there has been considerable increase in the deployment of SharePoint in the business world, empowering users to adopt this platform and sustaining the same with proper security can indeed be a great challenge. Here we bring to you some crucial guidelines that will facilitate SharePoint adoption in your enterprise to reap business benefits from it.

    • Analyze your specific needs: Prior to the implementation of SharePoint, it is essential to understand the organizational goals, initiatives and objectives because of the fact that SharePoint comes with a number of features that are compatible with particular business requisites. It is also advisable to have a look at the current application usability, procedure and populace concerned, the problems linked to them and how the platform can address the issues.
    • Designed architecture: In order to make the SharePoint environment user-friendly and rich, it is important to have in-depth knowledge of SharePoint design and how the templates can be well defined through leveraging a number of navigation and content types. Lots of organizations go for the development of web pages with inadequate planning and do not consider accessibility by end-users in order to update the content. Maintaining proper flow while building the architecture will pave room for convenient access for end-users who will be able to derive complete benefit from the existing features. Hence, innovation in architectural plan and design offering space for new features and fulfillment of requisites surely assists users to come up with quality output.
    • Plan your implementation according to crucial needs: Instead of installing all the SharePoint application features, implementation of crucial features catering to particular needs is much better. Certain essential features include intranets, business intelligence, managing sales, document sharing and tailor-made applications accessible with the help of dashboards.
    • It is vital to be proactive: Besides architectural planning and development in line with present business requirements, it is also essential to think proactively and develop templates for future capabilities and requirements. Proactive design meets the needs of end-users, thereby ensuring usability and sustainability.
    • Be slow and steady: Doing a lot of things simultaneously is not a good idea. Rather, you should start bit by bit, and plan your implementation steadily with the passage of time. For instance, it is good to first aim at a specific group of capabilities or people, concentrating on particular concerns which people come across, such as accounting, managing sales, sharing of spreadsheets or business planning.
    • Customization of end user training: Almost all the companies have the feeling that the SharePoint platform is easy to comprehend and utilize. However, the fact is that without adequate training, it is difficult for users. Although a number of DVDs, books, training institutes and online courses are present, guidance on tailor-made features in SharePoint is rarely available. This calls for arrangement of business-oriented training on the part of organizations before the employees start handling SharePoint. Guiding users on the ease of accessibility of the platform, creation of training manuals, PPTs and notes will definitely enable users to effectively comprehend the application and get motivated to adapt to the change.
    • Security through permission levels: Security over the SharePoint platform is made available through a range of default permission levels, which constitute the fundamentals of security for assignment to groups. Group sharing is always better than individual sharing, and afterwards, users can be added within each group to validate all the permission levels prior to providing.

When SharePoint is implemented in an organization in the proper manner following the requisite guidelines and security measures, it indeed makes room for organizational success and can enable one to derive maximum benefit for businesses through leveraging SharePoint development.

We provide custom SharePoint development services. If you would like to know more about our certified SharePoint developers, please get in touch with us at Mindfire Solutions.

Crafting the Perfect SharePoint Solution for Your Business

SharePoint MigrationSharePoint is a web-oriented tool from Microsoft that enables the user to locate and manage information across the web browser as well as share files in a more efficient manner. It is of immense help to businesses by serving as the central location for the storage of files, projects along with ad hoc information. In fact, SharePoint has the capability of searching the entered information as well as the information within any stored document. This in turn enhances the business productivity and helps in cost control. Let us discuss a few of the prime features of SharePoint before exploring how the perfect SharePoint solution can be built and leveraged for businesses.

Key features of SharePoint

    • Document Management: This web tool facilitates several functions like check-in or check-out and also approvals.
    • Discussions: The discussion board of SharePoint can remarkably trim down the time that is spent in meetings. An interesting feature is that the entire information related to the discussions lies centrally, is properly documented, has a back up, and can also be conveniently searched.
    • Wikis: Internal knowledge bases can be easily developed with the help of SharePoint wikis. In this manner crucial information regarding the business operations is documented and retained within the business.
    • Workflows: With the assistance of SharePoint you will be able to generate workflows focused on your business processes. This facilitates the replication of the same result every time there is execution of the process. Hence, a convenient means of tracking information flow is available, thereby leading to consistent results.

Techniques to Derive the Perfect SharePoint Solution

  • All emails should be stored on a centralized and secure website to facilitate seamless archive.
  • A centralized task location needs to be maintained in order to assign task to each team member. The tasks are automatically displayed on the To-Do List of Outlook 2007 and are linked to projects, thereby enabling one to identify the tasks that have not been closed.
  • Large events should be organized and the relevant documents and assigned tasks should be stored, while posting whatever is linked to events. Integration of all this stuff with Outlook offers increased efficiency.
  • So far as the documents are concerned, constant collaboration with every team member is a must in order to have a thorough understanding of each person’s tasks.
  • On assignment of tasks to team members, there should be automatic notification to inform regarding the assigned task. Moreover, alerts are best to inform about updates.
  • SharePoint should be used as a robust yet uncomplicated project management tool for the team or organization enabling management of documents and tasks within a single location.
  • Document management should be done with the help of check-in and check-out tools.
  • The content approval feature or the approval workflows should be properly leveraged for increased control over the organization’s documents.
  • Training materials ought to be provided to partners, clients and teams within a website that is password protected and is accessible from anywhere across the globe.
  • Documents as well as other information should be shared with partners or clients within a private and secure place.
  • It is best to operate and access data through mobile devices having internet facility for increased convenience during travel or client meeting held away from the office.
  • Brainstorming sessions and enhanced team communication should be practiced. Moreover, centralization should be done with regard to posting of announcements so that everyone is notified through mobile phone or email, irrespective of the place.
  • All team discussions, projects tasks, centralized calendars, company contacts, files and team blogs should be taken offline and then the updated information should be synchronized.
  • Central documents should be created to enable all stake holders to avail and modify the same document and access the update at the click of a button. All modifications can be synchronized with the single document.
  • It is advisable to develop a project dashboard wherein common project elements like project tasks, project issues, project documents, project milestones, and so on can be viewed and filtered on a single page.

SharePoint comes with a range of features to facilitate and streamline business processes. Following the above-mentioned techniques can enable one to derive maximum benefit for businesses through leveraging SharePoint development.

We provide SharePoint migration services. If you would like to know more about our expert SharePoint developers, please get in touch with us at Mindfire Solutions.